This is an onsite position in our Nisku, Alberta office What you will do You will be responsible for a wide variety of clerical and office duties in support of the company’s administration. These duties include coordinating and communicating office activities, greeting visitors, mail, and sorting and inventory control of office supplies. How you will do it Respond to telephone, email, and in-person inquiries from clients, business partners, and other parties. Refer all inquiries to the appropriate individuals, divisions, or departments across the organization. Welcome candidates for interviews and new employees for orientations. Prepare orientation packages for all new hires. Create access cards for all new employees and replacement requirements. Take and record telephone, e-mail, or written messages for staff members. Type forms, letters, reports, and memos, as necessary. Taking inventory, stocking, and ordering appropriate supplies for the office including boardrooms, cafes, and gym. Perform mail-associated duties. Execute employee engagement activities. Receive, sort, and distribute all forms of paper correspondence including pay information statements. Organize, maintain, and coordinate office records and files in their proper locations. Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events. Order food and beverages for onsite meetings as well as pick up and set up. Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there. Other duties as required. What we look for Required: High school diploma or GED, or an acceptable combination of education and receptionist / administrative experience Strong customer service orientation Ability to apply, understand to carry out instructions in written and verbal form Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items Able to maintain filing systems and basic databases Strong written and verbal skills to communicate with all levels of the organization and its executive team Able to present a neat and professional appearance Working Conditions Office environment Manual dexterity required to use desktop computer and peripherals Able to occasionally lift items as heavy as 20lbs Communication is both internal and external to the hourly and salaried work force, the public, customers, and vendors #LI-JJ1 #LI-Onsite Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request. Johnson Controls: Enhancing the Intelligence of Buildings Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.
