Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement. We are one of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara. Brock has been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities. Ignite new possibilities for your career. Break through at Brock. Post End Date: June 15, 2025 at 11:59 PM This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group) About the Role: Reporting to the University Secretary & Associate Vice-President, Governance & Policy, the Associate Secretary to the University plays a key leadership role within the Office of the University Secretariat. This position is primarily responsible for the effective and timely operation of the Senate and its committees, supporting the academic governance functions of the University. The Associate Secretary works in close collaboration with the other Associate Secretary to the University and oversees the Assistant University Secretary, contributing to a high-performing team environment. In addition to managing Senate operations, the Associate Secretary supports governance research, policy development, and the provision of expert advice on governance matters. The role also facilitates the delivery of high-quality governance services to Senators, Trustees, senior administrators, and other members of the University community in alignment with the Secretariat’s mandate. The Associate Secretary to the University will: Provide support and advice to the Board of Trustees, the Senate and associated Committees as assigned; Draft and finalize agendas, minutes, reports, Board briefs, Senate briefs, memoranda, background and reference materials within tight deadlines; Organize and facilitate meetings of the Board, Senate and the various Committees and for ensuring parliamentary procedures are followed during meetings; Maintain official records of governance bodies and official records of all decisions made by the Board of Trustees and Senate and ensures that these records are complete, accurate and appropriately accessible; Manage the steps necessary for implementation of changes to University policy emanating from decisions made at Senate and the Board of Trustees; Conduct research on issues under the purview of the University Secretariat Office, developing background materials and advisory documents; Research, assemble and offer analysis relative to quantitative and qualitative information necessary for the informed consideration of the governing bodies; Keep Committee Chairs apprised of developments associated with agenda plan, relevant policy/procedural changes and implications, and other related matters; Inform the University Secretary and/or other members of the Senior Administration of emerging issues and provides advice on how these issues should be managed; Participate in professional organizations and conferences related to university governance. Key Skills and Experience: An undergraduate degree in a relevant discipline or the equivalent combination of education and experience would be considered; Experience with governance structures, ideally within a university setting and knowledge of parliamentary procedures; Broad experience with various sectors within a university or similar publicly supported organization; Strong judgment, research, problem-solving, and communication skills (written and oral); Tactful, diplomatic, and adaptable, with a commitment to confidentiality; Proficient with standard office software and project management tools; Advanced research, critical thinking, and writing skills; Independent thinker and decision-maker; Promotes and embodies inclusivity and respect within the workplace and the broader community. Preferred or Asset Skills: Certified Member of the National Association of Parliamentarians. Salary and Total Rewards: Job Grade M, Salary Scale ($73,245-$118,776); Target Hiring Range: $73,245-$100,000; This is a permanent position that includes: Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage. Pension Plan: Enrollment eligibility in the Brock University Pension Plan. Vacation: Up to 3 weeks per year, in addition to university holidays. Flexible Work Arrangements: Hybrid work schedule available. Professional Development: Eligibility for the Brock Tuition Waiver Program. *The final salary is based on experience, internal equity, and budget considerations within the target hiring range. We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed. Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups. We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca if you require a disability related accommodation so we can ensure your participation needs are met. Brock University does not use AI Technology at any stage of the recruitment process. We appreciate all applications received. Candidates that are selected for an interview will be contacted. Learn more about Brock University by visiting www.brocku.ca. Brock University is a comprehensive institution with rich academic programs and world-class research activity. Located in Ontario’s scenic Niagara region on the traditional territory of the Haudenosaunee and Anishinaabe peoples, Brock is situated in a UNESCO Biosphere Reserve. With nearly 600 full-time faculty members and researchers, Brock's robust academic scope offers more than 70 undergraduate programs and 50 graduate programs in seven dynamic Faculties. The University’s 19,000 students come from across Canada and around the world. Brock’s renowned student experience is enriched by an emphasis on experiential education, as illustrated by community partnerships, volunteerism and one of Ontario's largest and most successful co-op programs. Learn more at brocku.ca.
