Company DescriptionWe are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Job Description70%-time spent invoicingPrepare and issue Client and SGS Affiliate invoices as per invoice requests received by Client Services.Accountable for accuracy and timely distribution of invoices to clients to ensure the number of credit memos is kept to a minimal with a monthly target of zero.Follow up on inquiries received from SGS Businesses and Customers related to invoicing issues.Enter client and lab supplied data into the LIMS, and Oracle systems to produce invoices.Accountable for maintaining yearly DSO target.Save copies of Invoices in the appropriate Project Folders.Assisting with processing of Credit Card payments.Ensure that all approved invoices are processed for month end.Take invoice from LIMS and send it through Oracle BOSS, reconciling the two accounts to ensure they balance.Scanning of invoices that come back down from BOSS and emailing them or mailing them to clients.Responding to phone calls and emails from clients concerning invoicingInvestigating discrepancies, correcting of invoice issuesReconciliation of credits on account30% time spent on collections.Responsible for escalating the collections of outstanding payments from clients to the appropriate staff.Phoning and emailing clients that have past due accounts.Working closely with client services, sales, and management concerning past due accountsAiming to exceed networking capital target.Back up to the Environmental administrative assistantAdministrative duties as needed.Follow all company health, safety and environmental policies.May be assigned and coordinate special or ad hoc projects as needed.Reception Overview:Answers and directs telephone calls appropriatelyGreets scheduled visitors and directs to appropriate area or personGreets unscheduled visitors to determine purpose of visitForward incoming emails and faxesProcess outgoing local and overseas couriersForward incoming mail and prepare/ send outgoing mailDistribution and filing of all documentationsUpdate and distribution of internal phone listUpdate and manage access to building (Keys and Password)Make travel arrangements for office personnel when neededArranges luncheons, meetings and client functions, and coordinates attendees.One of the “First Point of Contact” for Emergency Response Team situationsEnsures office equipment in reception area is working properly and arranges repair workQualificationsPost secondary diploma in related program or equivalent experience. Previous experience in Accounts Receivable department.Organizational, communication and interpersonal skills are essential. Accurate data entry.Proficient in using various types of computer software (Oracle, Word, Excel. PowerPoint, Outlook, BOSS/Oracle is a plus, etc).Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.Demonstrates excellent verbal and written communication skills.Ability to work well with others & independently.Proven time management skills and a strong attention to detail.Additional InformationSalary Range: $21 - $25 SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.
This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.
Accommodations are available on request for qualified candidates during each stage of the recruitment process.
Please note that candidates applying for Canadian job openings should be authorized to work in Canada.
