Coordinator, Communications and Administration
Strategic administrative and communications support role in a professional bilingual environment. Partial remote work, flexible hours, 4 weeks of vacation, and a comprehensive benefits package. Writing, event coordination, and client interaction are at the heart of your responsibilities.
What is in it for you:
• Competitive salary: Between $70.000 and $78.000 per year.
• Permanent, full-time position: 35 hours per week.
• Monday to Friday, with work hours from 8:30 am to 4:30 pm or 9:00 am to 5:00 pm.
• Hybrid work model: 3 days in the office and 2 days remote. Wednesdays are mandatory in-office, with flexibility for the other two days.
• Group insurance: Full coverage including dental, vision, and mental health support up to $3,000, with employer-paid family coverage.
• Wellness program: Reimbursement of up to $750 for home office equipment (headphones, Apple Watch, etc.).
• Training & development: Annual reimbursement of $700 for professional development, plus in-person training 4 days per week.
• RRSP: Employer contribution of 2% after one year of service.
• Vacation: 4 weeks of vacation from the start, calculated on a pro-rata basis.
Responsibilities:
Administrative Support
• Write internal communications (news, announcements, presentations).
• Manage logistics related to the confidential onboarding of new associates.
• Prepare and monitor the budget for certain administrative services.
• Coordinate internal committees (Francization, Centraide, etc.).
• Produce presentations for leadership meetings.
• Book travel arrangements for the administration team.
• Perform various administrative tasks: check requests, expense reports, list management, coordination with the building management.
Client Development
• Coordinate periodic reports for strategic clients.
• Support logistics for client events: registrations, welcoming, tickets, CRM tools.
• Draft a weekly internal newsletter highlighting client initiatives.
• Monitor business events in Montreal, suggest strategic opportunities, and manage organizational participation.
• Ensure proper use of branding in external communications.
• Process expenses and documents related to business development.
What you will need to succeed:
• University degree or equivalent training in administration, communications, or marketing.
• 3+ years of experience in a similar role, ideally in professional services (legal, accounting, or B2B).
• Proficiency in Microsoft Office Suite and a CRM.
• Excellent interpersonal and writing skills.
• Bilingual in French and English (spoken and written), required for writing communications and coordinating activities with clients and colleagues across Canada, often using English-language tools and platforms.
• Ability to manage multiple priorities effectively and independently.
• Tact, discretion, and diplomacy.
• Strong organizational skills, team spirit, and a proactive mindset.
Why Recruit Action?
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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