Position Overview:
Seeking a Personal Assistant for a principal based in Campbell River. The successful applicant will represent the principal and provide operational support across a number of projects. This position works closely with the principal to manage daily schedules, correspondences, and create detailed travel itineraries. Some travel is required for this role on an as-needed basis to ensure smooth operations.
Candidate Profile:
You’re able to compile information effectively and pride yourself on your ability to communicate concisely, both written and verbally. Organizational ability is a priority, not only administratively but within the residences. You should have strong interpersonal skills and be able to manage a wide variety of personalities whatever the situation. The ability to juggle competing priorities is vital for your success in this role. You have a ‘do what it takes attitude’ and are ready to provide hands-on support as needed. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role.
Primary Responsibilities:
• Manage a dynamic calendar accommodating multiple time zones
• Liaising with staff, vendors, and contractors on properties to ensure everything is ready
for principal’s arrival
• Manage sensitive matters with a high level of confidentiality and discretion
• Source and book events or activities as requested
• Book private travel and accommodations, create trip itineraries, be ready and available
to support any last-minute changes to travel plans while the principal is abroad
• Be the main point of contact and accountability for when “something happens” like
rescheduling a missed flight or retrieving lost luggage
• Track expenses, reconcile receipts, and source cost-saving alternatives without
compromising quality
• Manage existing inventories and purchasing for principals
• Help organize and facilitate special events from conception to realization
• Assist principals with gift buying, Christmas cards, and other small projects
• Research and compile information and solutions as needed for principal approval
• Run errands for the principals like dry cleaning or package drop offs, etc.
• Performs additional duties as assigned by Principals
Applicant Qualities:
• University education is an asset, along with access to a reliable vehicle and valid driver’s license
• Must be comfortable working in a residence with dogs• Minimum 3 years of experience in high profile support, luxury hospitality, or personal concierge
with high net worth individuals
• Familiarity and comfort with digital management, tracking, modeling, and writing tools
• Ability to communicate effectively and professionally
• Must possess excellent time management skills, be punctual, courteous, possess keen attention
to detail and follow through on all projects assigned
• Must maintain privacy and confidentiality at all times, exercise diplomacy, discretion and
respect appropriate boundaries
