Cultural Services Assistant
Posting Id
3067
Number of Positions
1
Department
Community Services
Division
Recreation and Culture Services
Shift
Monday to Friday
*contingent on event schedule
Rate of Pay
$27.78 - $27.78 Hourly
Job Type
Permanent Part Time
Posting Type
Internal and External
Posting Date
07/24/2025
Application Deadline
08/07/2025
Position Summary
Reporting through the Cultural Services Section of the Recreation and Culture Division, this position supports event project management in areas such as administration, marketing, programming, logistics, and operations. You will play a key role in assisting the Event Coordinators with the planning and delivery of a robust portfolio of events, both City and Community-led.
Your role will also be to support the execution of other select events as requested, and will require you to attend those events outside of normal business hours as assigned.
Your passion for the event industry, paired with your creativity and understanding of emerging event trends will equip you with the skills required to keep pace and succeed in this fast-paced and dynamic environment.
This role requires a dedicated, customer-service oriented individual who is organized, excels in a team environment, takes direction well, has superb administrative skills and is ready to contribute to a growing Section within the Division.Key Duties and Responsibilities
Provides administrative assistance to staff within the Cultural Services Section in the planning and delivery of events led by the City.
Will directly lead in areas of event project management including administration and programming including, but not limited to:
Creating and updating event day documentation such as emergency contact lists, sign in/out sheets, and photography checklists
Developing and implementing new and existing contests at events
Will provide assistance in other areas of event management including, but not limited to:
Database management such as updating, monitoring, summarizing, and tracking information
Drafting and circulating eblasts, updating website content, and posting event-related information on external online mediums
Scheduling, preparing and taking minutes during meetings; research and benchmarking
Financial tracking; processing of event permits; updating resource manuals; toolkits; forms
Preparing event documents; info/orientation packages; contact lists; accreditation; equipment lists
Volunteer management; risk management; transportation & safety; waste management
Overseeing equipment/supplies inventory and storage including maintenance and replenishing as needed
Inputting survey information and developing statistical reports specific to community feedback
Duties and Responsibilities Cont'd
Will serve as the primary contact for external applications that are submitted for consideration specific to vendor/exhibitor and entertainer applications
Provides assistance with event set up, execution and tear down
Assists with the implementation of emergency protocols as required
Work effectively with all event attendees, vendors/entertainers/suppliers, volunteers and staff
Education and Experience
Diploma in Recreation, Events, Arts, Culture, or Heritage Administration or equivalent
CPR and First Aid certified.
Required Skills/Knowledge
Knowledge of Municipal Event Planning
Experience working with SharePoint
Experience working with databases
Experience working with events, arts and cultural community organizations
Experience working with social media accounts, specifically Facebook, Instagram and X
Demonstrated communication and customer service skills
Demonstrated ability to work independently in a fast-paced environment
Responsible, creative and organized individual
Required Skills/Knowledge Cont'd
Demonstrates good judgment and makes sound decisions
Shows commitment to personal growth, development, and leadership opportunities
Shares new ideas and challenges the status quo
Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
Takes initiative to participate in a culture of learning, mentoring, and sharing
Contributes to building and being a part of a positive culture
Demonstrate the City’s corporate values of service, collaboration, care and courage
Class G Drivers License with use of a vehicle (Mileage Compensated)
Satisfactory Police Vulnerable Sector check upon hiring.
Leadership Competencies
Demonstrates personal leadership
Builds people and culture
Cultivates open communication
Shapes the future
Navigates and leads through complexity and change
Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees’ link on the City’s Careers Page.
We thank all candidates for their interest, however, only those under consideration will be contacted.
The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.
