At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants across Canada.
We are looking for a temporary Property Administrator to join our Residential team in St. John's, NL. Reporting to the Regional Manager, you will assist in the effective operations of our property management offices, while providing exceptional customer service.
Responsibilities:
Answer main phone, routing calls, and being the first point of contact in the office providing information to residents and prospective residents
Coding payables invoices, setting up vendor accounts, creating and closing purchasing orders
Responsible for completing bank deposits, EFT's, and security deposit refunds
Ensuring that maintenance requests are handled in accordance with priority and are properly input into Yardi
Auditing Telelink work orders
Maintain resident files; keeping accurate information regarding resident contact information
Preparation of office correspondence including resident letters; rent increases, eviction notices, noise complaints
Utility bill validations and charge backs
Ledger reconciliation, monthly postings
Run and manage aged receivables, handle collection calls, RTDRS filings, etc
Manage office inventory and supplies
Receiving and sending mail and courier items
Attending leasing meetings
Preparing health and safety compliance paperwork
Scheduling move-out appointments with tenants, and performing property inspections
Preparing lease agreements for new tenant occupancy as well as renewals
Auditing lease agreements
General customer service and positive tenant relations
Other administrative duties as assigned by the Regional Manager
Qualifications:
Able to work independently or in a team environment, is a self-starter, and able to effectively multitask
Three years of previous experience in the industry
Knowledge of the Residential Tenancies Act and RTDRS filing system
Knowledge of Yardi Voyager is considered an asset
Ability to use MS Office suite at an intermediate level
Good customer service skills and pleasant demeanor
An ability to speak and write English fluently
Able to provide a criminal record free of relevant convictions
If your background matches the qualifications listed above and you are looking for an opportunity to make a difference in the communities we serve, please submit your resume in confidence. Please note, only those candidates chosen to continue through the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities.
