Executive Legal Assistant – Business Law
Strategic Role Supporting a Sector Leader | Montréal – Hybrid, 3 Days/Week
Strategic position for an experienced legal assistant within the business law sector. You will support a high-level sector leader in a dynamic and well-recognized environment. Competitive salary, flexibility, generous benefits, and advanced Excel proficiency required.
What is in it for you:
• Competitive salary of $70.000 to $80.000.
• Permanent full-time position, 35 hours/week.
• Hybrid model: 3 days per week in the Montréal office.
• Flexible hours: 8:30 am to 4:30 pm or 9:00 am to 5:00 pm, Monday to Friday.
• 4 weeks of vacation starting upon hire.
• Comprehensive group insurance plan, including dental, vision, and mental health coverage up to $3,000, fully paid by the employer for the entire family.
• Wellness program: reimbursement of up to $750 for remote work equipment (headset, Apple Watch, etc.).
• Annual reimbursement of $700 for continued training.
• Four in-person training days per year.
• Employer contribution of 2% to a group RRSP after one year of service.
• Stimulating, supportive, and respectful environment with structured mentorship.
Responsibilities:
• Format, proofread, and finalize legal and administrative documents.
• Manage calendar, calls, emails, travel arrangements, and meetings.
• Prepare PowerPoint presentations and materials for conferences.
• Open new files, file and archive documents.
• Handle monthly billing, accounts receivable, and time entries.
• Prepare expense accounts, cheque requests, and trust transfers.
• Coordinate logistics for sector meetings (rooms, meals, AV, invitations).
• Assist in organizing internal and external committee meetings.
• Collaborate with students, interns, and assistants from other departments as needed.
What you will need to succeed:
• Diploma in Legal Secretarial Studies or equivalent.
• 7+ years of relevant experience, ideally in a private law firm.
• Bilingual in French and English to support clients in both languages.
• Excellent written and verbal communication skills.
• Proficiency in office software, particularly Word, Outlook, and PowerPoint.
• Intermediate to advanced level in Excel.
• Strong knowledge of legal procedures and practices.
• Initiative and ability to work independently.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities calmly and efficiently.
• Team spirit and professionalism.
Why Recruit Action?
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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