Company DescriptionFerrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030.The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.What is the project?A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River).Stations:One above-ground station to be integrated with the existing GO Transit Exhibition Station.Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations.Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown).The benefits to Ontario!Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station.Improve the quality of life for commuters by reducing daily travel time.Reduce crowding on the existing Line 1 (Yonge-University) subway.Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents.Economic and community growth along the future transit line and thousands of job opportunities annually during construction.Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option.Job DescriptionA Construction Administrator supports construction projects by handling administrative tasks, ensuring projects stay on track, and managing documentation, contracts, and communication between stakeholders.Key Responsibilities of a Construction Administrator is to help to:Maintaining records presence and holidays for TBM white and blue collarMaintaining a record (PowerBI) TBM working hours of labor + plant equipment Maintaining a files updates with all SDS (input will be share/provide by TBM specialist)Maintaining and organizing project records, including contracts, change orders, and minutes of meeting.Assisting with contract drafting, review, and ensuring compliance with legal and regulatory requirements.Managing the distribution of offices and locker roomsManaging the meeting room dispatchManaging consumables for printers, office and coffee break areaAssisting with project scheduling, tracking progress, and budgets presentation.Assisting with some project PowerPoint for budget, schedule, and other task relating to the projectAssisting the TBM team for trackers and the well organisation of the workAssisting the TBM plant team with some trackersMaintaining accurate records of all construction activities, includingLogsReportsPhotosSafety reportsManaging in case of events/training for organisationInputting and managing data in project management software and databases. QualificationsProven experience as an administrative assistant or similar role.Proficiency in Microsoft Office Suite with expertise in Excel & PowerPoint.Proficiency in PowerBIExcellent organizational and time-management skills.Strong communication and interpersonal abilities.Ability to work independently and as part of a team.High school diploma or equivalent; associate or bachelor’s degree preferred.Working knowledge of MS Project is considered an asset.Additional InformationWe Offer: Competitive SalaryComprehensive Benefits Package:Disability InsuranceDental InsuranceExtended medical insurance(Optional) RRSP matchingDiscretionary BonusWhy OTG?Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities. At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now! While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.
