Allied is looking for a Administrator, Leasing to join our team in Montréal.
At Allied, everything starts with purpose. In the role of Administrator,
Leasing, you will support the day-to-day activities of our Leasing team through
a broad range of administrative tasks.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How
can we be so sure? We have people like you—engaged, risk-takers who consistently
deliver their best.
Throughout your career, you have stood out for your pursuit of excellence. You
are self-motivated, take ownership, and lead by example. In doing so, you
elevate your team and collaborate towards your collective goals.
Above all, you are excited by Allied’s mission and the contribution we make to
cities and communities.
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What will you do?
- Assisting with the completion of lease files.
- Drafting correspondence to tenants, lawyers and brokers, filing, etc.
- Reviewing documents, prior to their execution by the Landlord, ensuring
accuracy and completeness.
- Assisting with lease review for due diligence.
- Assisting with leasing activity as required.
- Tracking all lease activity.
- Completing Matterport virtual tours of vacant spaces.
- Completing expense reports for the Leasing team.
- Organizing, planning, and coordinating leasing events, launches presentations
and roadshows etc.
- Coordinating prospective tours through occupied spaces.
- Responding to requests from internal departments for leasing data as
required.
- Prepare leasing presentations as required.
- Organizing and saving leasing team’s documentation.
- Create best practices, tools and templates.
- Work with the Leasing Team to establish new systems and Standard Operating
Procedures (SOPs).
- Provide administrative support for building marketing material.
- Develop strong relations with tenants & all other real estate professionals.
- Initiate and complete other projects as assigned.
- Coordinate and Track all Building Measurements and Floorplans.
- Assisting with the Budgeting Process.
- First approval and point of contact for all Leasing Related Invoices.
- Assisting with general office administration duties.
What are we looking for?
- Previous administration experience or equivalent working experience in a
leasing department or related field.
- Highly proficient in administrative duties such as scanning, filing and
drafting correspondence.
- Superior documentation and computer skills.
- Strong organizational, time and project management skills, detail oriented
with exceptional analytical and problem solving abilities.
- Collaborative worker; effective member of a team; good team-building skills.
- Demonstrates resilience, passion and commitment to deliver and be accountable
for the results.
- An assertive self-starter with the ability to work independently under
minimal supervision.
- Strong computer skills, including proficiency in Microsoft Word, PowerPoint,
Excel and Adobe Creative Suite.
- Bilingual in French and English as you will have to interact with clients in
both languages.
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Qui sommes-nous ?
Allied Properties REIT est l’un des principaux propriétaires, gestionnaires et
promoteurs d’espaces de travail urbains distinctifs dans les grandes villes
canadiennes. Les activités d’Allied consistent à fournir aux entreprises du
savoir des environnements urbains distinctifs pour la créativité et la
connectivité.
Nous sommes également un endroit exceptionnel pour travailler. Allied figure
parmi les meilleurs employeurs au Canada en 2025, selon la certification
mondiale des meilleurs employeurs donner par Mercer. Cette certification
distingue les organisations qui affichent d'excellents résultats en matière
d'engagement des employés, d'agilité organisationnelle, de leadership stimulant
et de concentration sur les talents.
Allied s'engage à embaucher les candidats les plus qualifiés tout en recherchant
la diversité et l'équité au sein de notre organisation. Les compétences et
expériences uniques que chaque individu apporte à notre entreprise nous
améliorent. Par conséquent, nous encourageons les personnes qualifiées à
postuler, quels que soient leurs sexe, ethnicité, origine, orientation sexuelle,
capacités et milieu socio-économique.
Remarque: Si vous avez besoin de mesures d’adaptation pendant le processus de
recrutement et de sélection, veuillez-nous en informer. Nous travaillerons avec
vous pour vous offrir une expérience de recrutement aussi harmonieuse que
possible.
*L’utilisation du masculin dans cette offre d’emploi a pour seul but d’alléger
le texte. Nous encourageons les candidatures de toutes personnes qualifiées,
sans égard à leur genre, identité de genre, expression de genre ou toute autre
caractéristique protégée.
