ZGF is looking for an Administrative Assistant to join our Vancouver, BC office team. We are seeking a self-motivated individual who possesses a strong work ethic, excellent communication skills and a proven record as a reliable administrator. Being a dynamic office, we are looking for candidates with a willingness to be flexible, ready to dive in wherever a need arises.
As an Administrative Assistant, you will….
Reception
Be responsible for front desk operations in an efficient, personable, upbeat and businesslike manner
Be responsible for meeting preparations to include monitoring of meeting rooms, meeting room reservations, food and beverage prep/ room set-up, coordination of in-house catering and video conferencing set-up
Be responsible for receipt and routing/distribution of phone calls, general email, incoming mail and packages, using excellent judgement in determining priority and urgency of information
Be responsible for office supplies, printing orders, managing outgoing and incoming mail and courier deliveries
Be responsible for maintaining an organized office reception daily, meeting rooms, kitchen (coffee machines, dishwashers), supply room, equipment, staff lounge, and other common areas in alignment with established standards
Administrative and Project Support
Organize Office Meetings and Office Events
Coordinate travel arrangements per ZGF travel policy
Support Technology, Model Shop and Architectural Material Library Team
Provide administrative assistance as needed for the general office and projects which may include document proofing, editing, scanning large format documents, filing and project correspondence, document delivery and document tracking
Take initiative in supporting the overall effectiveness of the reception and office - demonstrating a proactive, adaptable approach to ensure seamless daily operations
Work collaboratively (and as back-up) with other administrative colleagues across the firm
Qualifications:
Bachelor’s Degree
Administrative work experience in a professional services environment
Professional behavior and welcoming disposition
Outstanding interpersonal skills, demonstrated ability to communicate and interact effectively with all levels of personnel
Excellent communication skills
Ability to work independently with a high level of attention to detail
Ability to effectively and efficiently balance competing deadlines and priorities
High level of discretion and ability to maintain confidentiality
Proficiency in Microsoft Office Suite required,
Experience with Newforma, Bluebeam, Deltek Vision, Procore, Miro a plus
Experience within the A/C/E industry a plus
Apply With:
Cover letter
Resume
Base Salary Range
The current compensation range for this role is $52.000 to $60.000 CAD annually, depending on education and experience.
