About Us: With $295.0 billion of gross assets under management, as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries. Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai. BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients' risk and return requirements. Our people shape employee-focused initiatives, creating a strong culture. To learn more about our culture and values, visit our BCI Values in Action page. POSTING CLOSE DATE: August 7, 2025 Ready to grow your administrative career? Join our Investment Strategy & Risk Team as an Administrative Assistant and accelerate your professional growth while supporting senior executives. This role offers exceptional opportunities to expand your skills and advance your administrative career through diverse responsibilities including special event and task coordination. Perfect for ambitious professionals ready to grow in the role and build a meaningful career with development opportunities. THE OPPORTUNITY The Administrative Assistant is one of five administrative assistants in the ISR department. The Administrative Assistant reports to the Executive Assistant (EA) to the Executive Vice President (EVP) of ISR. The Administrative Assistant provides support to the EA and backup administration to the EVP as needed. Additionally, the Administrative Assistant provides a variety of clerical, administrative, and support services to the Vice President, Total Fund Management (VP), and Vice President, Growth & Investment Solutions (VP). For specified duties such as department meetings and activities, the Administrative Assistant provides support for the broader ISR department. The Administrative Assistant must be able to function effectively with a demanding workload, the nature of which requires a high degree of accuracy and an eye for detail. The position serves as backup to the Executive Assistant and provides vacation and illness coverage for other administrative assistants in ISR. WHO YOU WILL WORK WITH The Investment Strategy & Risk (ISR) department plays a key role in setting, implementing, executing, and monitoring the long-term strategies of BCI’s clients. This is accomplished by working with clients, management and asset classes to define the optimal path to achieve clients’ outcomes and enabling BCI’s investment structures and processes necessary to fulfill these outcomes. ISR consists of five branches: Strategic Asset Allocation, Total Fund Management, Investment Risk, Growth & Investment Solutions, and Client Partnerships. WHAT YOU BRING Must have: 3+ years’ experience providing administrative support in a corporate office environment A service-oriented mindset, strong work ethic, and ability to manage a high volume of priorities and deadlines A professional and discreet manner, applying sound judgment and diplomacy at all times Ability to work in a team environment and take direction from multiple stakeholders, along with the ability to work independently Proficiency in Microsoft Office, SharePoint Online, and Adobe Acrobat Excellent organizational skills and a positive attitude towards change Excellent verbal and written communication skills with professional telephone manner Preferred: A related diploma in business administration or an office administration certificate WHAT YOU WILL DO Manage the VPs’ calendars and email inboxes Organize and prepare documents for VP participation at BCI board and client meetings, internal meetings, and industry associations Handle travel arrangements, including preparing approval requests, booking flights and hotels, and managing insurance and visa requirements when necessary Reconcile monthly spending related to department travel and business expenses, and prepare employee expense claims as required Coordinate all aspects of internal and external meetings and functions, including agendas, guest registration, facility and refreshments bookings, and technology requirements Provide ongoing administrative support to the Total Fund Management Team Assist with the coordination of interviews and employee onboarding, including seating arrangements, and training materials Provide general clerical services to the ISR department including printing, photocopying, formatting, scanning, records management and ad hoc requests, treating all information in confidence Assist with planning and coordination of teambuilding activities and social events for the Total Fund Management team and ISR department Support the EA in managing departmental operations and handling monthly department invoices May be assigned other administrative tasks and assist with various projects as required WHERE YOU WILL WORK Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely one day a week. SALARY RANGE The annualized base salary range for this Victoria-based role is CAD $60,000 - $67,000. BCI offers a competitive total rewards package, including a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan, and paid time off. We pay our people competitively in the markets in which we operate and with consideration for internal equity and job structure. The base salary will consider factors such as the individual's skill set, experience, and internal equity. We aim for actual pay to be around the market median for expected performance and the upper quartile for excellent performance. Actual salaries may vary based on experience and expertise. Next Steps: To apply online, please submit your resume promptly. Applications will be actively reviewed, and those selected for an interview will be contacted. We welcome all qualified candidates who are legally authorized to work in the country where this job is located. If you do not have authorization, or if your work permit has restrictions or is due to expire within 12 months, please inform our recruitment team if shortlisted. At BCI, we value diversity and foster an inclusive culture where all employees can thrive. We are performance and client-focused, valuing integrity, and we want to know you if you share these values. We recognize that some skills can be learned on the job and encourage everyone to apply. If you require accommodations for the recruitment process, such as alternate formats of materials or accessible meeting rooms, please contact us at hr@bci.ca. To learn more about working with BCI, including our comprehensive benefits packages, our commitment to equity, diversity and inclusion and the recruitment process visit our BCI Careers Page BCI does not accept unsolicited resumes or candidate submissions from third-party recruitment agencies, executive search firms, or staffing suppliers unless they have an existing contractual agreement with our organization. Our approved vendor relationships are established for particular recruitment requirements and do not extend to general job postings on our website or other platforms. Any candidate information or resumes submitted by suppliers not approved by BCI will be deemed unsolicited and will not be reviewed or considered. BCI will not be liable for any fees, commissions, or charges related to unsolicited candidate submissions or recruitment services. To learn more about us, visit our BCI website With our values as our anchor, it’s our people who create the environment we work in each day. BCI has been recognized as one of Canada’s Top 100 Employers – for the sixth consecutive year – and has built programs and benefits to support all our employees. To learn more about working with BCI, including our competitive benefits packages, our commitment to equity, diversity & inclusion and the Recruitment process visit our BCI Careers Page We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance. The philosophy is principles-based and emphasizes pay-for-performance, long-term results, and meeting clients’ expectations. Our people help shape employee-focused initiatives and create the environment we work in each day – which further strengthens our culture. To learn more about our employee experience, visit our BCI Values in Action. There you will see how feedback from our employees was used to articulate our Employee Value Proposition (EVP), composed of three pillars: Performance with Purpose, Built on Collective Expertise, and Accelerating Innovation. If you are currently connected with a BCI employee and plan to list them as a referee, please ensure to get their consent before applying and verify their BCI email address. All referrals will be verified internally.
