The Organization
Based in Alberta, Wolf is a private company, backed by Canada Pension Plan Investments (CPP Investments). Wolf was formed in 2015 to focus on the acquisition and development of innovative midstream energy infrastructure assets in Western Canada. Wolf's long-term business plan, investment timeline, and continued dedication to finding innovative solutions creates a competitive alternative to other midstream companies. Wolf has grown through a series of acquisitions and successful developments, resulting in three businesses based on the Wolf-owned and operated Access Pipeline System, Alberta Carbon Trunk Line, and the NGL North System.
At Wolf we have an uncompromising commitment and respect for health, safety, and the environment. Wolf's purpose is to deliver the future of energy infrastructure, today. We look for people who have a forward-thinking mind-set and who exemplify the Wolf Ways: We are OneWolf, We Find a Better Way, We Do The Right Thing, and We Own It!
The Opportunity
Under the direction of the Operations Superintendent, the Operations Administrator is responsible for office management, preparation, data entry, and filing of Operations reporting, creation of communication materials, and inventory management. This position is located on site, at the Wolf Sturgeon Compressor Station which is approximately 25km northeast of Fort Saskatchewan, AB.
TERM: this is an 18-month temporary contract position.
Key Responsibilities
Purchasing, receiving & inventory maintenance:
Create purchase orders for all field material and service needs
Prepare month end accruals and forecasting
Manage field time ticket tracking
Support project cost tracking
Facilitate new vendor onboarding
Maintain inventory management for office supplies and consumables
Prepare budget reports
Manage vendor communications
General office administration:
Coordinate and track incoming deliveries to site
Manage truck fleet - insurance, fuel, and leases
Coordinate meetings - equipment needs, location, catering, etc.
Book business travel and training courses
Filing and reporting:
Organize and file operations paperwork
Assist with gathering safety related data for monthly reports and Board reports
Facilitate collection of data and ensure consistent electronic filing
Assist operations with procedure management – editing, formatting, and tracking
Data extraction from competency management software
Communications:
Assist with preparation of correspondence, reports, presentations, spreadsheets, and other documentation as required
Support monthly Safety Meetings - agenda, assisting chairperson, minutes, and follow-up
Qualifications and Experience
Education:
Completion of a High School Diploma
Related post-secondary education would be considered an asset
Experience:
5-10 years of administrative experience
Experience in field-based operations
Skills:
Strong proficiency with Microsoft software applications including Outlook, Word, Excel, and PowerPoint
Self-starter with the ability to work independently and can manage many concurrent unrelated activities
Challenge the status quo by identifying opportunities for process improvements
Excellent communication, interpersonal, analytical, and problem-solving skills
Demonstrate dependability and adaptability to new assignments
Share a positive and supportive attitude
Work collaboratively with others in a team environment
Possess a high level of ethics and adherence to code of conduct & confidentiality
Assist Operations Superintendent with the preparation and delivery of written reports, correspondence, and documentation; with exceptional grammar, clarity, and structure to support board presentations
Interested candidates should apply to www.wolfmidstream.com. We thank all for their interest; however, only those considered for an interview will be contacted.
