Company Description Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues. Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients. Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram. About the Role As the Americas Benefits Strategy Manager, you will be responsible for developing, executing, and optimizing employee benefit and wellbeing programs across the region. This role partners with the EMEA and APAC Benefits Strategy Managers and Administration team to ensure best practices, compliance, and employee engagement as Vialto Partners continues its rapid growth. You will collaborate closely with global compensation and benefits teams, as well as internal stakeholders, to shape benefits strategies that support employee well-being and align with the company’s culture and business objectives. Primary Duties and Responsibilities: Benefits Strategy & Execution: Develop, implement, and communicate benefits programs, including health and wellness, retirement, life, disability, and leave management. Serve as the primary contact for all region-specific benefits topics. Lead the negotiation and implementation of new benefits and perks based on benchmarking data. Partner with internal teams and employee resource groups (ERGs) to ensure diverse and inclusive benefits offerings. Oversee all benefits administration processes and programs to ensure optimal employee experience and engagement. Serve as the primary contact for all region-specific benefits topics. Manage vendors/partners, program changes, vendor contracts, compliance requirements, and routine reconciliation audits to ensure program offerings and delivery meets the needs of the organization. Maintain strong working relationships with brokers and vendors, ensuring that they are meeting business objectives and properly administering our plans. Develop and maintain process documentation as well as ensure the proper documentation/accessibility of all plan documents and summaries. Manage communication, education, and execution of benefits policies and offerings, including new hire orientation, tier 2 escalation for benefits issues and questions, and change management initiatives Proactively identify gaps or dependencies in processes and partner with cross-functional partners to make recommendations for improvements and enable efficient benefits delivery. Manage the successful delivery of global benefits enrollments (i.e., U.S. Annual Enrollment, new hire enrollment, global plan enrollments, etc.). Manage leave of absence processes end-to-end, policies, serve as subject matter expert for leave administration (e.g., country-specific FMLA, ADA, and other leave programs), and ensure LOA transitions are clearly defined and communicated to employees. Support the implementation of global HR initiatives, including HRIS integration, onboarding new hire enrollments, and any acquired benefits. Responsible for leading the set-up and negotiation of new benefits and perks. Lead the reconciliation and audit billing process for bills related to benefits in partnership with appropriate finance team members, including Procurement. Partner with our benefits consultants to ensure compliance with all global requirements related to leave management, reporting, and federal, state, and local requirements such as ACA, COBRA, ERISA, FMLA, GDPR, HIPAA, worker's compensation, ACA filings, annual plan notices, and non-discrimination testing. Instructs insurance carriers, trustees, and other administrative agencies outside the company to effect changes in the benefits program. Ensures prompt and accurate compliance. Develop and execute wellbeing & recognition strategy and programs. Serve as a trusted advisor to the regional compensation expert in benefits-related matters to adapt benefits strategy and structure in the region while aligning to global benefit principles. Collect, analyze, and prioritize regional-specific needs concerning the fringe benefits offered, constantly report them to the Global Benefits Leader, and suggest improvements. Advising region to Global Benefits Leader when it comes to developing a benefit plan based on benchmarking data and designing benefit processes, individual benefit models, tools, and programs. Research most recent regional market trends regarding the benefits to stay on top of the competition Qualifications Education: Bachelor’s degree (B.S.) or equivalent in human resource management, business, or benefits-related field required or equivalent work experience. Relevant Experience: Manager – 5 to 6 years of progressive benefits administration and strategy experience; global experience a plus. Sr. Manager - 10+ years of progressive benefits management and strategy experience; global experience preferred. Developing expertise in global benefits and applicable laws. Knowledge of WorkDay and payroll processes a plus. Ability to hold a high degree of accuracy, confidentiality, and timelines for completion of projects. General overall knowledge and experience within HR with demonstrated ability to apply technical solutions to solve business problems effectively, preferred. Strong organizational skills, project management experience, time management skills, excellent attention to detail, ability to maintain confidential information, and ability to work well in a team environment. Technical Skills: Ability to take initiative and be self-motivated. Strong analytical skills. Excellent MS Excel, database, and PowerPoint software skills. Ability to interact effectively with all levels and operating units of the organization. Attention to detail and ability to provide fast turnaround when needed. Language / Communication Skills: Strong communication and relationship-building skills. Ability to manage multiple projects and prioritize effectively. High level of confidentiality, accuracy, and attention to detail. Team-oriented with a client-service mindset and the ability to interact across all corporate functions. Additional Information We are an equal opportunity employer that does not discriminate on the basis of any legally protected status. Salary Range: $120k-$150k USD | $170k-$215K CAD Please note, AI is used as part of the application process. As the world leader in global mobility, we spark change for our clients and for our people, providing opportunities for advancement, growth, and belonging. We encourage all our employees to embrace our values while finding fulfillment and success at Vialto. We push the boundaries of global mobility. With more than 50 years of experience, Vialto has the technology, tools, and expertise to help our clients navigate around global mobility obstacles. We're dedicated to going beyond expectations to help spark growth and unlock potential around the globe. Because when we're all connected, anything is possible.
