JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Facilities Coordinator will play a pivotal role in supporting a high-demand client, ensuring seamless daily operations, maintenance, and workplace experience in a fast-paced, complex environment. This position requires a proactive, detail-oriented professional who excels at vendor management, emergency response, and delivering exceptional service under pressure. The Facilities Coordinator will be the single point of contact for all facility-related requests, triaging issues, and collaborating with internal teams and external partners to maintain a high-performing, compliant, and engaging workplace. WHAT YOU'LL DO Serve as the point of contact for all facility requests, managing service tickets and directing work orders Perform daily site inspections to ensure spaces meet "ready-to-use" standards Maintain office equipment, kitchenettes, and pantry areas through monitoring and maintenance coordination Orchestrate conference room and event logistics, including setup/breakdown and coordination with catering and janitorial teams Process inbound mail through the client's system Build relationships with vendors and internal teams to ensure service delivery Monitor vendor performance against service levels and address gaps Execute emergency response protocols following incident management procedures Enforce adherence to Service Level Agreements and regulatory compliance Act as the office host, creating a welcoming environment for employees and visitors Support the Workplace Experience Manager with employee engagement through tours, events, and communications Provide event support including space configuration, decoration, catering, and cleanup Manage meeting room reservations to maximize space utilization Respond to communications across platforms (Slack, CMMS, ticketing systems) within one business day Facilitate vendor access while maintaining documentation of maintenance activities, vendor interactions, and compliance requirements WHAT YOU BRING Bachelor’s degree or equivalent experience in facilities management, hospitality, property management, or a related field. 3–5 years of prior experience in facilities coordination, hospitality, events operations, or property management, preferably in a high-demand or regulated environment. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook). Strong organizational and time management skills; meticulous attention to detail. Excellent verbal and written communication skills; ability to communicate professionally at all levels. Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment Experience supporting fintech, financial services, or technology sector clients. Familiarity with Computerized Maintenance Management Systems (CMMS) such as Corrigo. Certifications in facilities management (e.g., FMP, CFM) or related disciplines. Knowledge of workplace health, safety, and compliance standards. WHAT’S IN IT FOR YOU Join an industry leader and shape the future of commercial real estate Deep investment in cutting-edge technology to power your work Comprehensive and competitive benefits plan A supportive, caring and diverse work environment designed for your growth and well-being Location: On-site –Toronto, ON Job Tags: Hiring If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
