ABOUT BETHANY
Bethany Care Society (Bethany) is one of Western Canada’s largest not-for-profit providers of care, housing, and community services for seniors and adults with disabilities. Since 1945, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants. We create caring communities to support Albertans to age well.
WHY BETHANY?
We offer generous vacation and leave time, competitive salaries, benefits, retirement savings programs and top-ups for maternal leaves. We are committed to employee well-being and giving back to our community. We invest in our people because they are the reason for our success.
For more information, check out this video about Working at Bethany.
ABOUT THE ROLE
With a passion for care towards residents, families and team members, the Scheduling Clerk is accountable for the provision of outstanding support to team members within their designated scope of practice. The Scheduling Clerk accurately records employee data related to scheduling and ensures that all data is coded, captured, and processed accordingly.
WHAT YOU WILL DO
Individual responsibilities will fall under five main areas of focus:
Resident-Centered Care: Promotes service excellence through ensuring that staff scheduling is completed in an efficient and accurate manner. Responds to employee inquiries in an efficient, timely and service excellence focused manner. Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absences, and sick leaves in accordance with the applicable collective agreements; distributes relief staff scheduling to nursing units.
Documentation: Accurate, comprehensive and timely documentation of staff scheduling in alignment with Bethany policies and procedures. Ensures that staff scheduling information is forwarded to payroll within the established timelines. Receives and processes requests such as vacation, leaves of absences, and terminations. Ensures that all appropriate authorization for each transaction is attained prior to processing.
Safety: Contributes to a safe environment for residents, the team and self by understanding and adhering to safety guidelines and practices at all times.
Pro-active Learner: Demonstrates the vision and values of Bethany and lives out the mission of Creating Caring Communities. Collaborates, communicates and shares knowledge and learning experiences with co-workers.
Team Work: Cares for and actively participates and assists other employees to achieve and maintain a responsible atmosphere of resident centered care. Maintains effective communication, information flow and rapport between Scheduling Office, Departments, Business Office, Payroll, and Human Resources.
WHAT YOU BRING
Grade 12 Diploma or equivalent
1-3 years’ of electronic scheduling experience, preferable in health care
Previous experience with geriatrics preferred
Able to work effectively in a physically and mentally demanding environment
Excellent interpersonal skills and strong verbal and written communication skills
Demonstrate ability to understand, speak, read and write effectively in English
Excellent observation, communication and problem solving skills
An understanding of pay/premium codes and their impact on payroll, finance, budgets and benefits
Experience using and complying with a variety of union agreements.
Position Information:
Posting Number: 25-9154
Position Number: CLK-CA68-004
Location: Bethany Calgary
Union: AUPE-GSS
Unit: Business Office
FTE: 0.48
Position Type: Part-Time
Shifts per Cycle: 14 shifts per 4-week rotation
Hours of Work: Evenings 1400-2100 & 1600-2100 hours
Position Start Date: August 22, 2025
Posting Closing Date: August 17, 2025 at 6:00PM
How to Apply:
Like what you see and think you have what it takes to join our team?
INTERNAL APPLICANTS Internal applicants must utilize their @bethanyseniors.com email address in order to be considered for the role; failure to do so may result in omission from the selection process.
Apply Online at: http://bethanyseniors.com/careers/ by submitting your resume and cover letter.
All applicants are thanked for their interest. Only those selected to move forward will be contacted.
Bethany Care Society is an equal opportunity employer.
Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.
Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.
