Manager, Client Budget Finance Operations

GALE • Toronto • 6d ago

GALE is a Business Agency that brings its insights to brand storytelling and activates it across every channel. With expertise in business strategy, media, CRM, brand communications, performance marketing and technology, GALE creates integrated marketing systems and communications that grow businesses. Founded in 2014, the agency has since been named Ad Age Data and Analytics Agency of the Year and Adweek’s Breakthrough Media Agency of the Year.

We work with Chili's, Diageo, Hard Rock, MilkPEP, H&R Block, and more. If you’re driven by a passion to build something great, a desire to innovate, and a commitment to achieve excellence in your craft, GALE is a great place for you!

GALE has nine offices around the world, including New York, Toronto, Los Angeles, Austin, Denver, Kansas City, London, Bengaluru and Singapore. GALE embraces a hybrid, flexible workplace with employees asked to attend the office three days per week.

As a global agency, we are currently hiring across multiple locations within North America, please apply today to learn more. You can check our office locations here [https://www.gale.agency/contact-us].

Your Impact

We are seeking a passionate and motivated individual to join our global finance team. You will be instrumental in driving client relationships, building strong, value-add bonds with the client, external vendors and internal stakeholders from the executive leadership team on down. You will regularly oversee multiple, client-focused projects across an integrated spectrum and support client services, production, PR/influencer, finance and global business operations leadership teams with strategic initiatives.

What you will be doing

Budget Management & Reporting:
Oversee the tracking, reconciliation, and management of client budgets throughout the project lifecycle. [http://lifecycle.Monitor]
Monitor [http://lifecycle.Monitor] and track the pacing of ongoing projects, ensuring media and production expenditures align with approved scopes and addressing adjustments when scope changes occur. [http://occur.Report]
Report [http://occur.Report] findings to the finance team, offering strategic insights and improvement recommendations. [http://recommendations.Assist]
Assist [http://recommendations.Assist] the finance team in forecasting client budgets by providing accurate and timely data on project costs.

Financial Coordination and Administration:

Gather client approvals for production budgets, ensuring proper documentation and system updates. [http://updates.Partner]
Partner [http://updates.Partner] with producers to track costs associated with vendors, troubleshoot misallocated expenses, and propose actionable solutions. [http://solutions.Support]
Support [http://solutions.Support] the billing team by preparing detailed backups aligned with client-specific requirements. [http://requirements.Provide]
Provide [http://requirements.Provide] clear and accurate instructions to Accounts Payable (AP) on vendor invoice coding. [http://coding.Collaborate]
Collaborate [http://coding.Collaborate] with producers and other stakeholders to ensure timely approval processes and maintain accurate financial records.

Stakeholder Collaboration:

Act as a key liaison between clients, producers, project managers, and senior leadership to maintain alignment on financial objectives. [http://objectives.Foster]
Foster [http://objectives.Foster] efficient communication, resolve financial discrepancies, and identify opportunities for optimizing resource allocation. [http://allocation.Partner]
Partner [http://allocation.Partner] with client-facing teams to ensure financial strategies align with broader business goals. [http://goals.Problem-Solving]

Problem-Solving [http://goals.Problem-Solving] and Process Optimization:

Troubleshoot discrepancies in cost allocation and ensure resolution in a timely manner. [http://manner.Continuously]
Continuously [http://manner.Continuously] look for ways to improve processes, streamline financial workflows, and enhance reporting accuracy.

Who you are

Minimum of 7 years of experience in client finance operations within an advertising agency, with at least 3 years in a managerial role.
Excellent communication and interpersonal skills.
A proven track record in managing internal stakeholders and clients at all levels of seniority.
Strong analytical skills and data-driven thinking.
Proficiency in financial & marketing software and tools.
Ability to manage multiple projects simultaneously.

Note: Hybrid work in office is an essential function of the job.

Our Commitment to Inclusion

We believe in inclusivity and do our best work when people with diverse perspectives, backgrounds, and skills are brought together. Our Core Values are at the root of GALE’s collaborative environment and help to foster a strong community. Our Code of Conduct, Human Resources policies, and executive investment in inclusion further support and protect GALE’s inclusive workplace. GALE is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Our Hiring Process

We want you to be just as discerning in making your next career move as we are finding great talent to join our team. Our interview process will allow you to meet a range of people from various disciplines and domains both virtually and in person. Please discuss with our recruiters if you require any accommodations throughout the process to help enable a smooth interview.