Who We Are
RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own,
manage and develop retail-focused, increasingly mixed-use properties in Canada's
major markets. We pioneered the REIT concept over 30 years ago and have
transformed Canadian real estate.
We are proud to be recognized as one of Canada's Greenest Employers and a
Greater Toronto's Top Employer. At RioCan, you can build a career with real
impact and longevity. You get the stability and resources of an established
company and the entrepreneurial and collaborative spirit of a start-up. Life at
RioCan is dynamic and fast-paced. We know that great ideas can come from
anywhere, and we empower our people to suggest and implement them. We value
different voices and perspectives and appreciate that the unique backgrounds and
identities we each bring to our jobs make the whole business stronger.
POSITION OVERVIEW:
The Executive Assistant plays a pivotal role in providing skilled administrative
support to the Chief Investments Officer (CIO) and two others on their
leadership team. This individual will serve as a trusted partner, responsible
for managing day-to-day operations, maintaining effective communication with
internal and external stakeholders, and ensuring the smooth execution of
business activities. The successful candidate will be reliable, proactive,
highly organized, and thrive in a fast-paced environment.
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RESPONSIBILITIES:
- Manage and monitor calendars, including scheduling meetings, coordinating
logistics, preparing agendas, and tracking follow-up action items.
- Arrange for resources and requirements necessary for effective meeting
facilitation.
- Coordinate and support company and department events, including charitable
initiatives.
- Coordinate travel arrangements, including flight and hotel bookings.
- Assist in the distribution of professional correspondence, presentations, and
reports.
- Gather relevant information through online research to support
executive-level decision-making.
- Collaborate with internal partners to support business goals and maintain
effective relationships.
- Assist with coordination of networking follow-ups, including scheduling and
managing connections, lunches, and meetings.
- Handle sensitive and confidential information with the utmost professionalism
and discretion.
- Manage special projects and initiatives assigned by the CIO, balancing
competing priorities and ensuring timely execution.
- Provide administrative and operational support to two direct reports.
- Prepare and submit expense claims and reports; monitor and track expenses to
ensure compliance with budget.
- Process vendor invoices for payment in accordance with established
procedures, guidelines, and agreements.
- Contribute to departmental and cross-functional projects and initiatives as
assigned.
- Proactively identify and act on opportunities to improve processes, drive
efficiencies, and anticipate executive needs.
- Maintain high standards of accuracy, completeness, and organization across
all tasks.
- Perform additional duties and responsibilities as required.
QUALIFICATIONS:
- Minimum of 5 years of progressive administrative experience in a fast-paced,
high-volume environment.
- Demonstrated success managing shifting priorities with composure and
effectiveness.
- Bachelor’s Degree, College Diploma, or Certificate in Executive Office
Administration preferred.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Superior organizational and time management skills, with the ability to meet
tight deadlines.
- Strong verbal and written communication skills.
- Proven ability to contribute effectively in a collaborative, team-oriented
environment.
- Reliable, proactive, and resourceful, with sound judgment and initiative.
- High level of sensitivity and discretion in handling confidential
information.
- Excellent stakeholder management and interpersonal skills.
- Flexible and adaptable, with strong analytical and problem-solving abilities.
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Why join RioCan?
We believe in rewarding you for what you do and investing in your career and
long-term success. Our total rewards and perquisites program is designed to fit
and enrich your life physically, emotionally, financially, and socially. We
offer eligible employees:
Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with
flexible work hours, an extra-long weekend with our RioCan Cares Day, and half
days before every long weekend in the summer.
Professional Growth and Development that includes a continuing education
reimbursement, a mentorship and leadership development program, on-demand online
learning, and cross-training opportunities.
An Extensive Health and Benefits Program that includes health and dental
benefits for you and your family starting on day one, a healthcare spending
account, an employee family and assistance program, virtual healthcare, and
other resources.
A Comprehensive Retirement Program to help prepare our employees for the future.
This includes matching employee contributions in a retirement savings plan,
pension plan, and an employee unit purchase plan.
Additional Perks and Benefits that include paid time off, parental leave top-up,
various employee discounts, employee referral and recognition programs, and
opportunities to participate in community initiatives, committees, and social
events throughout the year.
We are committed to creating a diverse and inclusive work environment where all
employees are valued, included, and empowered to do their best work and bring
great ideas. People are at the core of who we are, and we respect that they have
taken all paths to get here. RioCan welcomes applications from all candidates
and is committed to providing accommodations for people with disabilities. If
you require accommodation at any stage of the application process, please let us
know, and we will be happy to work with you to meet your needs.
You can visit us at www.riocan.com [http://www.riocan.com/] and follow us
on LinkedIn
[https://ca.linkedin.com/company/riocan-real-estate-investment-trust] to learn
more about who we are and what a career at RioCan can look like for you.
