Job Description
Human Resource Officer (EEPF)
Department: Human Resources (HR)
Report to: Manager of Human Resources (EEPF)
Salary Grade: 4
Status: Permanent
Revision Date: August 2024
Job Code: HR06
Core Functions:
The Human Resources Officer is responsible for providing professional and administrative support to the Eeyou Eenou Police Force’s (EEFP) human resources related activities.
Functional Responsibilities:
Open employee files, ensuring all mandatory documents are gathered and filed appropriately.
Provide all pertinent documentation and information to the Payroll department and other HR professionals required for payroll processing.
Monitor and produce letters for probation completion, employment attestations, salary modifications, etc.; inform Payroll of changes when necessary.
Produce memos for HR updates to be distributed to staff.
Support the communication and monitoring of the performance assessment process.
Assist with the application of the Housing Policy, including allocation and maintenance.
Provide basic support in administering HR policies, the Collective Agreement, working conditions by-laws, guidelines, rules, and procedures.
Support logistics for recruitment functions, including but not limited to job and career fairs (École Nationale de Police, Cree School Board, Apatisiiwin Skills Development, etc.).
Take a flexible approach to HR-related issues and act promptly to ensure situations are managed effectively.
Administrative Responsibilities:
Oversee the administration of premiums and compensation, ensuring accuracy, compliance with policies, and timely processing.
Compile and verify information required for the payment of premiums and salary increases, coordinating with Payroll.
Ensure that all adjustments related to premiums and compensation are documented and processed accurately.
Update the housing database by maintaining and updating the housing/tenants list and producing lease agreements.
Ensure accurate housing records are maintained.
Work closely with Material Resources, the EEPF Administrative Assistant, and Capital Works on housing matters.
Notify the manager of upcoming due dates for performance evaluations.
Monitor personnel assessments and follow up on overdue evaluations.
Compile performance assessment information and submit the results to Payroll for any adjustments.
Assist in updating and entering employee information into the HCM software (e.g., transfers, work locations, performance evaluations).
Utilize Dayforce to review, update, and maintain employee records, ensuring all necessary adjustments are accurately reflected in employee files.
Perform file audits to ensure all required employee documentation is collected and maintained.
Maintain personnel files for non-civilian employees.
Provide administrative support to other members of the HR department.
Other Responsibilities:
Maintain up-to-date knowledge and skills in relevant areas of responsibility.
Perform other duties as required.
Qualifications:
Education:
College diploma in Administration or a related field.
Experience:
One to three years of relevant work experience.
Language:
Fluency in English.
Fluency in spoken Cree is an asset.
Fluency in French is an asset.
Knowledge and Abilities:
Customer-focused and service-oriented.
Proven ability to communicate effectively.
Proven ability to be discreet and maintain confidentiality.
Demonstrated attention to detail and accuracy.
Strong organizational skills.
Sound judgment and proven problem-solving abilities.
Demonstrated ability to work under pressure and adapt to a changing environment.
Additional Requirements:
Typical office setting with no unusual physical demands.
Willingness to travel occasionally.
The Cree Nation Government may, at its discretion, waive any or all of the above requirements if a suitable candidate who is a JBNQA beneficiary accepts a training plan determined by the Cree Nation Government as a condition of employment.
