Staff - Non Union Job Category Non Union Technicians and Research Assistants Job Profile Non Union Salaried - Research Assistant /Technician 4 Job Title Research Coordinator Department Clinical Training Female Pelvic Medicine and Reconstructive Surgery | Department of Obstetrics and Gynaecology | Faculty of Medicine Compensation Range $5,220.98 - $6,124.46 CAD Monthly Posting End Date September 1, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date September 30, 2026 At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The primary focus of the Research Coordinator is to provide local and national multicentre coordination of one main and several clinical research projects within the Urogynecology section of the Division of Gynecologic Specialties at St Paul’s Hospital. The responsibilities include coordination of trial funds and grant contract setup, liaise with various research institutes, liaise with research coordinators and PI’s at other Canadian universities, patient recruitment, chart review and management of all subsites’ electronic data entry, data quality reviews, preparation of financial and summary reports, team meeting scheduling, knowledge translation and maintenance of patient information website and social media, coordination of undergraduate, graduate and postgraduate students involved with ongoing studies. Exceptional organizational skills, communication skills, superior attention to detail as well as a high degree of motivation, enthusiasm and initiative are required for this position. Organizational Status Reports to the Principal Investigator. Works with the Principal Investigator, research nurses, students and clinical fellows, statistical and computer consultants and clerical staff. Work Performed Assists in the preparation and submission of ethics applications Monitor funded research project budgets, prepares financial reports and monitor expenditures while ensuring compliance with granting agency policies and procedures Ensures all sites maintain study patient logs, case report forms, a manual of procedures and other important project related to the manual procedures files In collaboration with the study investigator, implements participant recruitment initiatives, study execution and general timelines, ensuring that all deadlines are met Maintains appropriate regulatory documentation, including grant contracts at multiple sites Screens, recruits and obtains consent from study participants Conducts study visits via phone and in-person Creates and coordinates all data collection instruments and surveys using REDCap Implementing weekly priorities set as per research program, and ensure planned deliverables and timelines are met. Responsible for study logistics, including liaising with the Data Safety Monitoring Committees and the steering committees Ensures data quality and Good Clinical Practice (GCP) are followed for all studies across all sites As guided by the PI, participates in project planning and execution and takes an active role in meetings to define goals and scope of research projects. Edits and proofs all study communications. Maintains patient information website https://www.bepelvichealthaware.ca and assists in developing, in coordination with the PI, website and social media content postings. Processes purchase orders/transfer of funds to subsites, tracks and records payment of participant honorariums, creation of supplier invoices, creation of supplies, knowledge of research grants dashboard and financial reporting Acts as the key liaison with the Principal Investigator, collaborators, and sponsors Other related duties as required Consequence of Error/Judgement The Research Coordinator is required to conduct the research activities in an ethical manner. Any procedures or data recorded as part of a study must be reliable and accurate, reflecting the work performed. Strict confidentiality of all study participants must be adhered too. All activities involving participants are accountable to the Principal Investigator, the Department Head, and the Research Manager’s governing professional organization. Supervision Received Most of the work will be done independently; however, the Principal Investigator(s) will supervise all projects. Regular progress meetings and performance reviews are to be expected. Supervision Given Assigns and checks work of other support staff, students, and research coordinators at multiple Canadian sites as required. Minimum Qualifications Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own - Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to communicate effectively, both verbally and in writing. Past experience at UBC, including with Finance and Research Ethics Boards, and experience with Excel and REDCap, are definite assets. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
