JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. L’équipe d’Évaluation et Gestion des risques chez JLL représente un réseau mondial de plus de 1 700 professionnels, opérant dans 44 pays, pour offrir une expertise à travers tout le spectre de l'immobilier commercial. À l'échelle mondiale, la plateforme évalue plus de 3,5 billions USD annuellement, et nous croyons qu'une équipe diverse et inclusive de professionnels est essentielle à notre capacité de fournir une perspective unique et innovante. Avec des professionnels locaux en Colombie-Britannique, en Ontario, au Québec et en Alberta, notre équipe canadienne est une plateforme nationale d'évaluation « Best-in-Class », desservant les besoins de plusieurs des plus grands Fonds de pension, FPI, Gestionnaires d'actifs et grandes Institutions du pays. En ce moment, le groupe se concentre sur les missions d'évaluation d'actifs immobiliers « Core 4 » (Commerce de détail, Bureau, Industriel et Résidentiel), avec une spécialisation localisée dans les actifs « alternatifs » ainsi que le conseil fiscal. Nous recherchons actuellement un(e) Coordinateur(trice), Évaluation et Gestion des risques. Ce rôle relèverait directement de la direction de Montréal – mais avec l'opportunité d'interagir et de travailler avec des professionnels à travers le pays. Le(la) candidat(e) retenu(e) aura l'expérience et les connaissances pour contribuer à tous les aspects des missions d'évaluation, et la capacité d'interagir avec les clients au besoin. CE QUE VOUS FEREZ Rédaction et révision des lettres de mandat et rapports Envoi de documentation pour signature client via Adobe Sign Maintien et chargement d'informations dans la Base de données/Suivi de dossiers Gestion et organisation des contrats et documentation dans le système de classement d'équipe Travail étroit avec l'autre soutien administratif et le(la) gestionnaire des Opérations pour assurer l'exactitude des processus d'Évaluation Création d'une Configuration de projet, incluant la communication avec l'équipe de finances concernant les factures et paiements. Ceci inclura l'organisation des affaires urgentes Gestion des dépenses liées aux projets et feuilles de temps, incluant la soumission dans le système Peoplesoft Gestion des dates d'échéance des dossiers et rappels en cascade aux évaluateurs Communication avec les clients incluant les soumissions de factures, suivis des comptes recevables et autres questions liées aux projets Coordination avec les évaluateurs pour assurer le traitement rapide des remboursements de dépenses Assistance avec la traduction de documents/communications vers le français Toute autre tâche et responsabilité raisonnable qui pourrait être assignée CE QUE NOUS RECHERCHONS 2+ années d'expérience comme Assistant(e) Administratif(ve) ou expérience similaire L'expérience immobilière est un atout Éducation post-secondaire Compétence démontrée avec tous les logiciels applicables incluant mais non limité à : MS Windows; MS Office, incluant Teams, MS Word, Excel, Outlook, et PowerPoint; Adobe Standard CE QUE VOUS APPORTEZ Excellentes compétences de communication verbale, écrite et interpersonnelle Excellentes compétences de gestion du temps et d'organisation Capacité de s'adapter et prioriser, respectant les échéanciers, dans un environnement au rythme rapide Opérer avec un sentiment d'urgence, répondant rapidement aux Parties prenantes Orienté(e) vers les détails avec de fortes compétences analytiques Capacité de bien travailler de manière indépendante avec une capacité de travailler en collaboration avec les autres Doit être proactif(ve) et prendre des initiatives Doit être capable de maintenir la confidentialité, utiliser son jugement, et travailler avec une supervision minimale CE QUI VOUS ATTEND Rejoignez un leader de l'industrie et façonnez l'avenir de l'immobilier commercial Investissement profond dans une technologie de pointe pour alimenter votre travail Plan d'avantages sociaux complet et compétitif Un environnement de travail de soutien, bienveillant et diversifié conçu pour votre croissance et bien-être Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.) ___ Value and Risk Advisory at JLL is a global network of more than 1,700 professionals, operating from 44 countries, to deliver expertise across the commercial real estate spectrum. Globally, the platform appraises more than USD$3.5 trillion annually, and we believe that a diverse and inclusive team of professionals is critical to our ability to provide unique and innovative perspective. With local professionals in British Columbia, Ontario, Quebec and Alberta, our Canadian team is a ‘Best-in-Class’ national valuation platform, servicing the needs of many of the nation’s largest Pension Funds, REITs, Asset Managers and major Institutions. At this time, the group focuses on valuation assignments of ‘Core 4’ real estate assets (Retail, Office, Industrial and Residential), with some localized specialization in ‘alternative’ assets as well as tax consulting. We are currently seeking an individual for the role of Coordinator, Value & Risk Advisory. This role would report directly to Montreal Leadership – but with the opportunity to interact and work with professionals across the country. The successful candidate will have the experience and knowledge to contribute to all aspects of appraisal assignments, and the ability to interact with clients when needed. WHAT YOU’LL BE DOING Drafting and reviewing engagement letters and reports Sending documentation for client signature through Adobe Sign Maintaining and loading information into the Database/ File Tracker Management and organization of the contracts and documentation within the team filing system Working closely with the other administrative support and the Operations manager to ensure accuracy of Valuation processes Creation of a Project Setup, including communication with the Finance team regarding invoices and payments. This will include the organization of time sensitive matters. Management of project related expenses and timesheets, including submission into Peoplesoft system Managing file due dates and cascading reminders to appraisers Communication with clients including invoice submissions, accounts receivable follow-ups and other project related questions Coordinate with appraisers to ensure timely processing of expense reimbursement Assisting with the translation of documents/communications to French Any other reasonable duties and responsibilities that may be assigned WHAT WE’RE LOOKING FOR 2+ years of experience as an Administrative Assistant or similar experience Real estate experience is an asset Post-secondary education Demonstrated proficiency with all applicable software packages including but not limited to: MS Windows; MS Office, including Teams, MS Word, Excel, Outlook, and PowerPoint; Adobe Standard WHAT YOU BRING Excellent verbal and written, and interpersonal communication skills Excellent time management and organizational skills Able to adapt and prioritize, meeting deadlines, in a fast-paced environment Operate with a sense of urgency, quickly responding to Stakeholders Detail oriented with strong analytical skills Ability to work well independently with an ability to work collaboratively with others Must be proactive and take initiative Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision WHAT’S IN IT FOR YOU Join an industry leader and shape the future of commercial real estate Deep investment in cutting-edge technology to power your work Comprehensive and competitive benefits plan A supportive, caring and diverse work environment designed for your growth and well-being Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.) Location: On-site –Montreal, QC If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
