We are currently seeking an Accounts Payable Administrator to join our team.
The Accounts Payable Administrator is accountable for the review and processing of accounts payable and employee expenses function for First West Credit Union and its subsidiaries. This role is responsible for the accurate and timely processing of accounts payable transactions, while ensuring processes are consistent with internal policies and statutory requirements.
Here’s what would be included as a part of your typical day
Accounts Payable: Processes invoices and employee expense reimbursements accurately and timely; reviews for appropriate documentation and approval prior to payment; verifies accounts payable and expenses are coded correctly and ensures compliance with internal policies and statutory requirements (PST and GST); and processes matching to purchase order module, allocating expenses to appropriate business lines.
Processes and Procedures: Responds to accounts payable inquiries; trains users on online entry and scanned attachments; documents procedures and prepares communications related to invoices and expense processing; and communicates corporate policies and procedures in relation to invoice and expense processing.
Vendor Relations: Follows up on vendor inquiries and discrepancies; provides adequate support and documentation and recommends actions to resolve those discrepancies; and escalates issues to the Manager, Accounting as required.
Internal Controls: Collaborates with accountants to ensure accounting journal entries are prepared and reviewed in accordance with accounting policies and procedures and to ensure that internal control procedures are in operation and are adhered to by all relevant personnel; performs, reviews and updates internal controls as required.
Year End Support: Assists with year-end accounting procedures including creation or update of working papers, providing background information on reconciliation processes and explaining adjustments made.
Required Skills, Experience & Qualifications
Accounting diploma required
2 years of experience related to administration or accounting or an equivalent combination of education and experience required
Experience within a financial institution and working knowledge of GST and PST requirements is an asset
Ability to work independently, as well as collaboratively in a team environment
Ability to perform complex tasks with little or no supervision; comfortable working in a fast-paced setting where meeting of time-sensitive deadlines is usually required
Strong interpersonal and communication skills, both verbal and written
Understanding of the difference between CAPEX and OPEX
Familiar with common accounting systems, such as Oracle, QuickBooks, Sage or NetSuite
Proficient with computer software application e.g. MS Office with advanced Excel skills
Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.
