About Maple Leaf Self Storage Maple Leaf Self Storage has been providing self-storage solutions for over 40 years and is now proudly owned and operated by QuadReal Property Group, a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. With locations across Calgary and Greater Vancouver, Maple Leaf Self Storage offers accessible, customized and safe and secure storage solutions for a variety of storage and moving needs. Focused on exceptional service, Maple Leaf Self Storage is committed to delivering value to its customers. www.mapleleafstorage.com About QuadReal Property Group QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com Role Description: The Property Administrator will report directly to the Area Manager or Sr. Manager and is responsible for managing the accounts receivable, accounts payable and various other administrative tasks for assigned properties for Maple Leaf Storage. Responsibilities: Run the daily merchant reports from Fiserv to upload to SharePoint Maple Leaf team site for the site staff to complete their reconciliations. Review the Daily Cash Reconciliation Process packages from property sites. From the Daily Cash Reconciliation data, prepare invoices and cash receipts related to each property’s daily cash activity in Yardi; Generate miscellaneous invoices, cash receipts or customer refunds credit notes for property. Liaison with accounting and banking on identified journal entries required to balance reconciliations. Prepare accurate AR reports and inform the Operations Assistants on AR balances; Collect outstanding tenant rents for commercial and resident caretaker rents. Diligently respond to tenant inquiries. Handle account reconciliations and process adjustments as needed; Prepare termination notices or demand letters in compliance with agreement terms and follow up with further action when needed in consultation with the Operations Assistants; Collaborate and communicate with Operations team, accountants and Lease Administrators on tenant issues and/or changes; Verify and track storage, commercial and resident caretaker tenants' insurance certificates; Print and distribute accrual rental advice notices and year end adjustment notices for commercial and resident caretaker leases; Onboarding of vendors Prepare purchase orders in Yardi for ad hoc purchases and service contracts; Monitor MLSS AP email for new invoices Code AP invoices in a timely manner; Respond to vendor inquiries and obtain required documentation to follow up on requests; Update tenant emergency contact lists; Prepare and submit various monthly reports to the operations team; Assistance with Workday for front line staff. Help with mileage reimbursement preparation Other related duties as required. Experience and Qualifications 3 or more years’ experience in a similar role with an accounting and/or bookkeeping focus Basic understanding of lease interpretation and real estate industry experience would be considered an asset Post secondary education in a related field is preferred Experience with Yardi is considered an asset Excellent customer service skills and seamlessly collaborate Strong organizational, multitasking and time management skills Excellent analytical and creative problem-solving skills Strong oral and written communication skills in English, other language an asset Ability to prioritize workload and handle competing priorities and deadlines The expected annualized base salary range for this role is $60,000 - $70,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity. QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off. Note to Recruiters: QuadReal and Parkbridge do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes. QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact. At QuadReal, we create spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, our vision is to be a leading global real estate partner—driving meaningful impact while delivering prudent growth and strong returns. With a global presence across Canada, the U.S., Asia, and the UK, our success is built on our values—integrity, collaboration, performance, innovation, and responsibility. Dedicated teams and like-minded partners are why we are one of the world’s leading real estate companies. Join an exceptional team of over 1,900 professionals in an environment that empowers you to grow, excel, and make a difference. Together, we’re reimagining an industry and building a culture where ingenuity meets community-building.
