Are you looking to join one of Greater Toronto’s Top 2025 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job summary
We’re looking for a highly organized, tech-savvy administrator to join our events team on a temporary, part-time basis. This role is perfect for someone with strong administrative experience who wants to gain more exposure to event planning while leveraging their organizational and technical strengths.
As our Events Support, you’ll be the backbone of our planning process — keeping records accurate, documents formatted, schedules organized, and technology running smoothly. You’ll work closely with the team to support the planning and delivery of meetings, conferences, and special events by managing a wide range of administrative and logistical tasks.
This role is ideal for someone who thrives on organization, enjoys working with technology, and is curious to learn more about event planning.
How you will make a difference
Prepare and format event materials (e.g., agendas, name badges, sign-in sheets)
Maintain and update attendee lists and registration tracking spreadsheets
Support the setup, testing, and monitoring of online registration platforms (primarily Cvent)
Compile and organize speaker bios, headshots, and session descriptions
Assist with travel arrangements and maintain rooming lists
Track dietary and accessibility requirements for attendees
Schedule planning meetings and send calendar invites
Prepare and assemble event kits, folders, or welcome packages
Communicate with vendors and venues to confirm logistical details
Ensure event documents, branding, and collateral meet brand guidelines
Prepare pre- and post-event surveys, and compile and summarize feedback
As part of the selection process, there will be a brief writing exercise and a short test to confirm proficiency in Microsoft Office applications — just to ensure you’ll feel confident using the tools we rely on every day.
Requirements that are important to us
Proven administrative experience with exceptional attention to detail
Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) — including mail merge, spreadsheets, and form creation
Comfortable using and learning technology, including virtual event platforms (Zoom, MS Teams) and online registration tools (Cvent experience is a strong asset)
Post-secondary education in Hospitality Management, Event Planning, or equivalent experience is an asset, but not required if administrative skills are strong
Excellent written and verbal communication skills, with strong time management and problem-solving abilities
Ability to multitask and stay organized while juggling multiple events — including last-minute requests
Familiarity with venues, vendors, or event industry terminology is helpful but not essential
The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.
What do we have to offer you?
A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
A friendly and flexible hybrid work environment
Competitive compensation
An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years.
As a condition of employment, OMA conducts background checks and reference checks for all open positions.
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We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.
The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
