Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Educational Programming, Level A Job Title Program Coordinator Department Professional Learning Programming | Office of Professional Learning | Faculty of Education Compensation Range $4,970.92 - $7,141.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date October 19, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date November 2, 2027 Program Coordinator Please include a cover letter which includes the rationale of why you are interested in this position, why you would be a good fit for this role, and how you meet the required qualifications. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary This is a 2-year term position. Office of Professional Learning (OPL) works within the UBC Faculty of Education to offer professional learning opportunities for teachers and education professionals working in BC and beyond. Programs are flexible and part-time, often online or off-campus, and designed to meet the needs of working in-service teachers. OPL also oversees the implementation and management of the Provincial Teacher Mentorship Office (PTMO), including its two-year pilot program, funded by the BC Ministry of Education and Child Care. The Program Coordinator plays a key role in the planning, development, and delivery of diverse professional learning programs and events, ensuring a commitment to excellent service for participants, instructors, and external partners. This position will also lead the development and implementation of administrative procedures to support the PTMO two-year pilot program. This position is responsible for developing and managing the logistics surrounding the overall planning, design, curriculum development, facilitation, and delivery of educational programs and events in a cost-recovery environment. The incumbent will participate in the development of program learning materials and evaluation tools, and conduct needs assessments and market research to assist in the development of programming. The role also involves building and nurturing relationships with key partners to amplify OPL and PTMO's profile and impact. Success in this position requires exceptional attention to detail, the ability to manage multiple priorities under tight deadlines, and a collaborative spirit—along with the independence to take initiative and drive projects forward. Organizational Status Reports to the Manager, Professional Learning (OPL) and the Project Manager, Provincial Teacher Mentorship Office (PTMO). Works closely with both the OPL and PTMO teams. Liaises regularly with faculty members, staff, other UBC units, and external partners such as school districts, government, and community partners. This position is equally divided between two portfolios, with 50% of time dedicated to the Office of Professional Learning (OPL) and 50% to the Provincial Teacher Mentorship Office (PTMO). Work Performed Coordinate the planning, design, implementation, and evaluation of programs and events, including both in person and online learning opportunities, ensuring a commitment to excellent service for participants, instructors, and external partners. In collaboration with managers, assist in the development of all aspects of program and event execution, including the development of program management tools, budgets, curriculum development, facilitation contracts and protocols, and external vendor contracts. Lead the development and implementation of administrative procedures to support participant, instructor, and external partner recruitment, on-boarding, day-to-day customer service, and retention. Liaise with a variety of university departments and external partners in the development and implementation of programs (i.e., marketing, learning design, finance, event planning, audio visual). In collaboration with managers and subject matter experts, assist in the development of program learning materials and evaluation tools to support the successful implementation and assessment of learning events. Conduct needs assessments and market research to assist in the development of programming and strategic planning. Assists in the analyzing and interpretation of data to inform decision-making and reach unit goals and targets. Prepare and present program impact and reports for internal and external partners. Day-to-day project coordination including budget and enrolment tracking. Interpret university policies and established procedures to ensure compliance and accurate documentation. Consequence of Error/Judgement Judgment and tact are required when communicating with faculty members, staff, students, school districts, in-service teachers, faculty partners, external partners, as well as when coordinating projects within the unit. All communication is representative of the Faculty, and should be conducted in a professional and formal manner. Inappropriate judgment could potentially damage the reputation of the Faculty, and could possibly have a negative impact on future partnerships and working relationships. Supervision Received Works independently under supervision of the Project Manager, Provincial Teacher Mentorship Office and the Manager, Professional Learning. Supervision Given This position does not have supervisory responsibilities. May oversee and coordinate the work of student staff and internal & external service providers. Minimum Qualifications University degree in a relevant discipline. Minimum of two years of related experience, preferably in an educational environment, or the equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion. Preferred Qualifications A Bachelor of Education degree or a university degree in a related field. Experience in delivery, development and evaluation of educational programs in a university setting and working with senior academic administrators and faculty an asset. Strong project coordination and event planning skills with the ability to manage multiple priorities and meet tight deadlines. Proven ability to build relationships and work effectively with a variety of constituents, including faculty, staff, educators, and external partners. Demonstrated ability to work collaboratively within a diverse team environment as well as independently. Effective oral and written communication, interpersonal, project management, and organizational skills. Ability to show initiative, good judgment, tact, discretion, and a strong service client attitude. Ability to work flexible hours, including the occasional evening and weekend. Familiarity and experience with UBC project coordination tools such as Microsoft Suite, Teams, Zoom, WordPress, and learning management systems. A commitment to the values of justice, equity, diversity, and inclusion held in the Faculty of Education Strategic Plan. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
