We have an exciting opportunity for a Project Assistant / Proposal Coordinator to join our team in the Saint John NB office. This position will assist our technical and project management teams on the delivery of water resources and climate change projects. They will provide teams with the required information and documentation including project set up, close out process, proposal writing, project reporting, and other departmental administrative duties.
Your Key Responsibilities:
Work with project managers to develop project plans, schedules, budgets, and monitor progress to ensure deadlines are met;
Support proposal development by preparing documents, coordinating inputs, attending strategy meetings, and ensuring compliance with client requirements;
Provide project reporting, including progress updates, budget tracking, earned value analysis, and departmental reporting;
Coordinate project workload, subcontractor agreements, and sub-consultant deliverables;
Support project financials, including invoice compilation, accounts payable/receivable, and departmental expenses;
Collaborate with technical teams to support project delivery, review documents for completeness, and ensure compliance with client requirements;
Prepare, format, proofread, and review technical reports, letters, proposals, and marketing materials to meet client and company standards;
Support document control and administration, including SharePoint site management and recordkeeping;
Provide client support by coordinating meetings, preparing materials, tracking deliverables, and ensuring follow-up on action items; and
Assist the Department Manager with administration, onboarding, safety forms, departmental reporting, and coordinating travel.
Your Capabilities and Credentials:
Post-secondary diploma or degree (project management, finance or business preferred) or equivalent education and experience;
1-3 years’ experience working in a project environment and an excellent understanding of project / proposal administration / coordination;
Previous relevant experience in engineering industry would be an asset;
Ability to adapt to changes and re-evaluate priorities, multi-task, and manage time wisely;
Strong organizational and interpersonal skills;
Strong communication skills (written and spoken), including report writing and editing abilities; and
Strong computer skills including Microsoft Suite (Outlook, Word Excel, MS Project).
What we can offer you:
A competitive compensation package effective on your first day of employment:
Comprehensive health and dental benefits
CAAT Defined Benefit Pension Plan with employer contributions
Generous vacation allowance commensurate with experience
Maternity or Parental leave top-up
Health spending account
Wellness incentive
Membership dues reimbursement
Education and lifelong learning subsidization
Community volunteering incentive
Employee Family Assistance Program
Public transit subsidy
In addition to the above benefits, we offer:
Flexible hours and locationsto support work/life balance, including hybrid options;
Ability to work paid overtime and bank time-in-lieu for future use;
Diverse team with a wide range of experience and expertise;
Exposure to a variety of projects;
Support to develop skills and pursue projects related to your own interests;
Collaboration between multiple disciplines and levels of expertise;
Mentoringopportunities to foster your personal and professional development;
Accessible and central offices in Atlantic Canada and Ottawa; and
Access to training opportunities in areas ranging from technical development to leadership skills.
About Us
At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.
We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.
Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.
CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.
CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.
We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email hr@cbcl.ca. We will work with you to meet your needs in a respectful and timely manner.
Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.
We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.
