Role Summary:
The Procurement Specialist II is responsible for assisting in operating an
effective and efficient procurement & supply chain function for the organization
and its affiliates. Reporting to the Procurement Manager, the Procurement
Specialist will help optimize procurement processes, inventory management and
reporting, and ensure effective controls are in place, supporting corporate
strategy and business operations.
Responsibilities:
- Supports the implementation of the strategic sourcing of goods and services
in execution of business strategies and operations.
- Assists with the design and implementation of process and controls over
vendor relationships, purchases, and inventory management.
- Aids in ensuring adherence to corporate procurement policies, including
Request for Proposals (RFPs), conflict of interest, and signing authorities.
- Assists in establishing relationships with vendors and negotiate vendor terms
(subject to approval), including pricing and payment terms.
- Helps maintain an approved vendor list, identify essential suppliers/vendors
for assessment, and set up vendors in the ERP system (SAP) &/or other
procurement platforms.
- Prepares and amends purchasing transaction documents (Purchase Orders,
requisitions, etc.) in a timely manner.
- Maintains open communication with vendors regarding buying opportunities,
order status, delays/shortages, and delivery of goods and services.
- Develops, manages and validates to Good Manufacturing Practices (GMP) a
systematic process, including both paper-based and electronic solutions to
support biotechnology-based material, consumable and reagent supply and
inventory forecasting.
- Follows up with vendors on the status of purchases on back order.
- Manages shipment related issues with vendors and customs brokers.
- Assists, investigates and resolves purchase order, invoice, and receiving
variances.
- Responds to queries from vendors and internal business operations.
- Reviews and analyzes purchasing data, trends, and budget vs. actual results.
- Assists with and recommend enhancements to GP and other IT platforms used by
the organization.
- Other duties as required.
Qualifications:
- College diploma required
- Bachelor’s degree preferred in Life Sciences, Finance or Business
Administration.
- 1-3 years of procurement or supply chain experience within a life sciences or
health care organization preferred.
- Past experience in a customer service role (i.e. retail, restaurant etc.)
- Ability to process a high volume of transactions with speed and accuracy.
- Experience in initiating and managing vendor relationships.
- High degree of professionalism, with a sense of urgency and dedicated
internal customer service abilities.
- High attention to detail with strong clerical and organizational skills.
- Strong English written and verbal communication skills.
- Demonstrated ability to operate both independently and collaboratively in a
team environment; multi-task and shift priorities, as necessary.
