Allied is looking for a Manager, Lease Documentation to join our team.
At Allied, everything starts with purpose. In the role of Manager, Lease
Documentation, you will support the leasing and contracting process for our
portfolio. This, in turn, allows Allied to build relationships with tenants on
legally sound foundations.
Please note, our department of Lease Documentation is often referred to as Legal
Affairs or Legal Operations in the industry.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How
can we be so sure? We have people like you—engaged professionals who
consistently deliver their best.
Throughout your career, you have stood out for your pursuit of excellence. You
are self-motivated, take ownership and lead by example. In doing so, you elevate
your team and collaborate towards your collective goals.
Above all, you are excited by Allied’s mission and the contribution we make to
cities and communities.
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What will you do?
- Negotiate and draft commercial leases and ancillary agreements for the
Montreal portfolio of properties.
- Document each drafting file with required backup and approvals.
- Provide drafting solutions and recommendations to the Leasing Department in
connection with the negotiation of offers, LOIs, etc.
- Ensure lease documentation complies with company policies, procedures, and
strategies.
- Coordinate the approval and execution of lease documentation for both tenant
and landlord.
- Develop, improve, and maintain standardized precedents and clauses to
mitigate risk and maximize efficiency and productivity.
- Be aware of, and responsive to, changes in legislation and case law.
- Document/update all standard lease and ancillary precedents and clauses in
the legal library.
Interdepartmental Responsibilities
- Provide expertise and collaborate with the Leasing Team to bring forward
drafting solutions and recommendations in connection with negotiating offers.
- Review and respond to internal and external inquiries in relation to the
interpretation and application of lease provisions.
- Upon request by Portfolio Operations Department: (i) draft tenant defaults/
terminations notices in-line with lease; (ii) review and provide opinion on
salient lease terms; and (iii) prepare, review, and negotiate general
contracts.
- Collaborate with Leasing Team and the Lease Documentation Department to
establish and revise Standard Operating Procedures (SOPs) and create best
practices, tools and templates.
- Upon request by Acquisitions Department: (i) review and summarize lease
documentation with an emphasis on risk mitigation; and (ii) draft estoppel
certificates.
- Other duties as assigned.
What are we looking for?
- A law degree (Bachelor’s or equivalent) or a recognized paralegal diploma, or
significant experience (membership in the Barreau du Québec or the Chambre
des notaires is an asset).
- Minimum 7 years of experience drafting and negotiating commercial lease
documentation.
- Strong commercial leases negotiation abilities.
- Commitment to providing high-quality customer service, both internally and
externally.
- Ability to formulate tailored solutions to complex issues.
- Demonstrates rigor and ability to draft high-quality legal documents.
- Ensures rigorous and structured management of file documentation in
accordance with company guidelines.
- Ability to work both independently and cohesively with team members and
individuals of other internal departments.
- Excellent knowledge of MS Office, especially Word.
- Impeccable interpersonal skills.
- Excellent communications skills with fundamental problem-solving and
analytical skills.
- Adaptable in response to fast paced environment with changing needs and
competing priorities.
- Bilingual in French and English, as the individual will need to be able to
draft in both languages.
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Qui sommes-nous ?
Allied Properties REIT est l’un des principaux propriétaires, gestionnaires et
promoteurs d’espaces de travail urbains distinctifs dans les grandes villes
canadiennes. Les activités d’Allied consistent à fournir aux entreprises du
savoir des environnements urbains distinctifs pour la créativité et la
connectivité.
Nous sommes également un endroit exceptionnel pour travailler. Allied figure
parmi les meilleurs employeurs au Canada en 2025, selon la certification
mondiale des meilleurs employeurs donner par Mercer. Cette certification
distingue les organisations qui affichent d'excellents résultats en matière
d'engagement des employés, d'agilité organisationnelle, de leadership stimulant
et de concentration sur les talents.
Allied s'engage à embaucher les candidats les plus qualifiés tout en recherchant
la diversité et l'équité au sein de notre organisation. Les compétences et
expériences uniques que chaque individu apporte à notre entreprise nous
améliorent. Par conséquent, nous encourageons les personnes qualifiées à
postuler, quels que soient leurs sexe, ethnicité, origine, orientation sexuelle,
capacités et milieu socio-économique.
Remarque: Si vous avez besoin de mesures d’adaptation pendant le processus de
recrutement et de sélection, veuillez-nous en informer. Nous travaillerons avec
vous pour vous offrir une expérience de recrutement aussi harmonieuse que
possible.
*L’utilisation du masculin dans cette offre d’emploi a pour seul but d’alléger
le texte. Nous encourageons les candidatures de toutes personnes qualifiées,
sans égard à leur genre, identité de genre, expression de genre ou toute autre
caractéristique protégée.