We want to develop our culture of care so that everyone can reach their full
potential and create a workplace where everyone feels listened to and respected.
We want you to feel included and your comments and ideas to be appreciated.
Summary:
The office administrator position is responsible for overall administrative
activities, including mail, purchasing requests, and facilities. It also
provides administrative support to the development team as required.
This role will be hybrid requiring a minimum of 3 days in office.
Requirements:
- Ensures effective telephone and mail communications both internally and
externally to maintain a professional image.
- Assists with items such as invoices, purchase orders, timesheets, and expense
reports.
- Coordinates overall administrative activities in relation to Office
Administration.
- Supervises the maintenance and alteration of office areas and equipment, as
well as layout, arrangements, and housekeeping of office facilities.
- Negotiates the purchase of office supplies and furniture, office equipment,
etc., for the entire staff in accordance with company purchasing policies and
budgetary restrictions.
- Ensures the maintenance of office equipment, including copier, postage meter,
etc.
- Responsible for the facility's day-to-day operations (such as distributing
building access keys and backup to security access cards.)
- Participates as needed in special projects.
- Schedules and coordinates meeting space and logistics for various meetings,
including but not limited to: executive meetings, external visitors, and
candidate visits/interviews.
- Coordinates and arranges travel itineraries and arrangements including, but
not limited to, air and ground transportation, lodging, and other travel
needs. Must be able to plan complex itineraries and expedites last-minute
changes.
- Maintains and organizes files.
- May provide departmental reception services, receiving and directing visitors
or calls.
- Proactively responds to various requests with expeditious action and a
positive, consultative approach.
- Follows company safety and security procedures and determines appropriate
action. Reports potentially unsafe conditions and uses materials and
equipment properly.
- Present, support, and lead-by-example with a safety and quality-oriented
attitude.
- Attend work regularly and punctually, according to the established or
expected schedule.
- Comply with the Employee Handbook, Code of Conduct, and Company Policies and
Procedures.
- Employees are held accountable for all duties related to this position.
Qualifications:
-
High school/GED, required.
-
3 or more years of experience in office administration required.
-
Ability to work autonomously, requiring minimal supervision.
-
Strong sense of initiative.
-
Advanced skills in:
- Microsoft Office applications including Outlook, Teams, Word, Excel and
PowerPoint.
- Reading, analyzing and interpreting general business information.
- Organization
-
Good working knowledge of mail processes such as postage machine, FedEx and
UPS.
-
Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists.
-
Capacity to handle tight deadlines and last-minute changes, adapt quickly,
anticipate needs, and problem-solve independently.
-
Handles moderately complex issues and problems; and refers more complex
issues to higher-level staff.
-
Exercises discretion and maintains confidentiality.
-
Thrives in a fast-paced, constantly evolving environment.
-
Exhibits dependability and consistency.
-
Possesses excellent oral and written communication skills.
-
Functional competencies include accountability, prioritization,
communication, collaboration, and attention to detail.
Anticipated base salary range: $21.66 - $27.07
The final agreed upon compensation is based on individual education,
qualifications, experience, and work location. This position is bonus eligible.
RES offers benefits that are effective first day of employment. These benefits
include the following:
- Medical, Prescription, Dental and Vision effective date of hire
- Basic Life and Dependent Life
- Short- and Long-Term Disability
- RRSP with 6% company match
- 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
- Tuition and Green Car reimbursement
- Volunteer and Charity Matching
- Paid Parental Leave and Paid Sabbatical Leave
- Employee Referral Bonus
- Employee Discounts and Wellness programs
- Wellness Reimbursement $680 CAD annually
Physical requirements and environment:
The work environment and physical demands characteristics are representative of
those the employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Rarely: carrying 5 to 15 lbs. and climbing stairs required.
Occasionally: standing and walking required.
Frequently: reading, vision, and sitting required.
Candidates will be required to pass a pre-employment background investigation as
a condition of employment.
RES is an equal opportunity employer that is committed to diversity and
inclusion in the workplace. We prohibit discrimination and harassment of any
kind based on race, color, sex, religion, sexual orientation, national origin,
disability, genetic information, pregnancy, or any other protected
characteristic as outlined by federal, state, or local laws.
Must be able to pass a Canadian Abstract Process Review.
LI-Hybrid
