G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment.
Job Title: Administrative Assistant
Location: G3 Thunder Bay
The Administrative Assistant is responsible for administrative support and assistance to the management team. This role administers general business office activities that are clerical in nature, which includes supporting payables and invoicing processes, maintaining an efficient and well-organized office, and providing excellent customer service to all internal and external clients.
KEY RESPONSIBILITIES:
Greets customers/visitors and answers their questions promptly and professionally
Monitors and authorizes the entrance and departure of visitors and other persons in accordance with company security protocol
Answers, screens, and directs all external and internal calls received through main switchboard to the appropriate person or department
Maintains office files, coordinates incoming/outgoing mail and courier packages, and manages office supplies
Prepares letters, memos, and reports
Provides support and data entry for various systems (Agrosoft, LV)
Provides basic office machine and IT support to other staff
Under direction of their manager, contacts customers regarding the sale or promotion of products and services
Compiles and provides information on items, such as stocks in store, shippable stocks, balance of contracts to arrive, product sales, prices, shipments and accounts outstanding as requested
Processes customer grain settlements accurately and promptly and in a professional and courteous manner
Ensures customer contracts are not being over - or under - filled
Follows up with the Finance and Accounting department to ensure submitted payables and receivables are properly authorized and payments are received
Maintains documentation of Safety, Health and Training activities
Manage G3 University training schedule and ensure follow ups
Support the site by making scheduling adjustments in Dayforce
Support QMS monthly processes
Support QA requirements with QA corporate team
Support onboarding new hires process
Support CFIA audit process
Support Transport Canada/Port security requirements
Complies with requirements of G3’s Food Safety Quality Management System (FSQMS)
Performs other related duties as assigned
PROFESSIONAL QUALIFICATIONS & EXPERIENCE:
High School diploma or equivalent
Working knowledge of math and accounting (use of percentages, etc.)
Minimum one year of office experience required
Proficiency in Microsoft Excel, Outlook, etc.
Office Assistant Certificate or related education is an asset
Bilingual in English and French is an asset
If you are looking for a flexible work-life balance, a competitive salary and benefits package and an opportunity to grow your career, G3 will give you this opportunity. Join our diverse team of talented professionals!
G3 is committed to providing a safe and respectful work environment, and to supporting the success of employees throughout the organization. We encourage women, indigenous people, people with disabilities and members of visible minorities to apply and self-identify. Reasonable accommodations are available to applicants with disabilities.
