The Coordinator, Facility Management, provides facility management services to support the delivery of complex operations and maintenance of Client-Partner facilities. The incumbent manages and administers complex contracts related to facility management, maintenance, energy management and minor construction. The Coordinator carries out quality assurance for the activities of contractors, the Client-Partner and third parties. The incumbent undertakes research, studies and assessments, and provides advice to the Client-Partner. The Coordinator may prepare or verify maintenance management plans, prepare building asset inventories and review maintenance management system data and reports. The incumbent may also lead a team and manage the human resources responsibilities for the team.
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
Manage and administer contracts to ensure compliance with requirements (e.g. ensure activities conform to contract requirements, administer contract changes, carry out safety reviews and inspections, manage consultants and contractors to ensure they meet Client-Partner requirements and contractual obligations)
Plan and coordinate implementation of the facility management quality assurance plan
Participate in procurement planning for requests for additional work
Track and report quality assurance activities for contracts and requests for additional work
Manage and support Energy Performance Contracts (e.g. review feasibility studies, support design development process, review measurement and verification plans)
Recommend contract changes and how to resolve complex performance management problems
Provide advice on interpreting contract documents and on performance management
Support maintenance programs to ensure buildings and building systems remain energy-efficient (e.g. identify maintenance and repair requirements, review maintenance management system data and reports, prepare estimates and technical reports)
Support the operations and maintenance of facilities
Liaise with Client-Partner representatives
Maintain records, schedules and documents and prepare standard reports
Coordinate input into contracts of third parties (e.g. Technical Standards and Safety Authority, Electrical Safety Authority, soil testing contractors, consultants)
Prepare building asset inventories
Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards and applicable codes and regulations
Conduct regular energy audits of facilities and make recommendations based on results
Support and/or lead business development activities
Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
Ensure quality standards are met, in line with corporate and Client-Partner expectations
Manage contract risk
Perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, manage performance), as needed
Other
Prepare monthly reports (e.g. internal and for Client-Partners)
Other duties as assigned
SKILLS
General and Specific Knowledge
Best practices, methods, trends and legislation in energy management, facility management and construction contract management
Project and risk management principles
Formal Education and/or Certification(s) and Experience
Minimum: college diploma in facility management, engineering, applied science or related field with five years’ relevant experience, or the equivalent
Preferred: certification in engineering technology, architecture, real property management, facility management (Certified Engineering Technologist, certified facility management professional)
Abilities
Use applicable computer software and operating systems
Apply project and risk management techniques
Demonstrate leadership and human resources management skills
DEVELOPMENT AND LEADERSHIP
Provide functional advice and guidance to employees and the Client-Partners
Be accountable and responsible for direct reports, as needed
WORKING CONDITIONS
Typical office environment with routine travel
Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment
CHECK OUT YOUR BENEFITS
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.
Your package includes:
Health and Wellness
o 100% employer-paid annual sick leave, and health and dental premiums
o $400 wellness allowance to help cover expenses such as a gym membership
o $1,500 for mental health services on top of regular $1,500 paramedical coverage
o Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
Home and Family
o Life, accidental-death, and short-term disability insurance
o Enhanced inConfidence employee and family assistance program
o Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
o Flexible workplace options, including $400 allowance every two years, to support working from home
Leave and Retirement
o Public-service pension
o Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
