Accounts Payable Representative
The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.
Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca
Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our Finance Department as an Accounts Payable Representative.
Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Finance Department
File Number: SV25-125
Location: City Hall (169 Front Street, Belleville, ON)
Hours: 35 hours per week, Monday to Friday 8:30am to 4:30pm
Employee Group: Union - CUPE
Salary: Jurisdiction A Grade 4 $28.35 - $32.58 per hour (Under Review)
Closing Date: Wednesday, October 22, 2025 at 4:30 PM
PURPOSE AND SCOPE:
This position reports to the Deputy Treasurer/Manager of Finance and is responsible for the control and payment of all City Accounts Payable.
KEY RESPONSIBILITIES:
Review, resolve and verify cheque voucher, invoice and purchase order information prepared by other departments and ensure compliance with established accounts payable policies and HST/GST guidelines.
Provide guidance to staff on issues surrounding vouchers and purchase order issues identified.
Processing cheque stop payments and arranging for replacement payment as directed.
Maintaining manual file system for utility account payments, review of consumption data and forwarding to departments.
Control and updating of vendor files in financial software, as approved.
Monthly maintenance, input and review of purchasing card reconciliations and supporting information for accuracy, approval and completeness of information.
Regularly respond and provide information regarding account inquiries from internal staff and suppliers.
Receive, review and follow up with departments on supplier statements provided.
Providing backup relief for Accounts Payable/Receivable Representative when absent
Note: the above duties and responsibilities are not to be construed as all-inclusive.
EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:
Two (2) year community college diploma in accounting or other related business programs.
Preferred Qualifications:
Accounts Payable, Receivable and General Ledger accounting experience.
WORK EXPERIENCE:
Required Qualifications:
Two (2) years Accounts Payable/Receivable experience
Two (2) years General Ledger accounting experience
Preferred Qualifications:
Experience with Microsoft Office applications with strong proficiency in Excel and Word
Mathematical, organizational, time management, interpersonal and communication skills
Experience and professionalism in dealing with both inter-departmental and external contacts, with consideration of confidential information.
Ability to exercise discretion and good judgment in dealing with supplier, customer, and team member confidential matters.
Ability to work under tight timelines.
WHAT’S IN IT FOR YOU:
Competitive market salary
Competitive employer-paid extended health benefits
OMERS Pension Plan
Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.
HOW TO APPLY:
www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
