Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
We are seeking a highly organized and proactive Administrative Assistant and Proposal Coordinator to join our growing Buildings Specialty Services (BSS) team. Based in Calgary and supporting approximately 30 staff across Alberta – with occasional support to other Canadian regions – you’ll play a key role in both business development efforts, administration and proposal support.
This hybrid role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys balancing logistics with creativity. You will work closely with technical experts in building envelope engineering and facility assessment, helping to keep projects on track and proposals polished and compelling.
A key focus of the role is the preparation of professional, high-quality proposals that effectively communicate our team’s expertise and services. You’ll become familiar with our people, projects, and processes to ensure proposal content is strategic, compelling, and tailored to client needs.
This role requires a proactive, detailed orientation and organized individual who thrives in a dynamic, team-oriented environment.
Your Key Responsibilities
Collaborating with internal marketing and subject matter experts to develop high-quality proposals
Edit technical reports for clarity and language proficiency
Monitoring internal systems to identify new project opportunities
Coordinating project schedules, deliverables and budgeting using internal tools
Manage administrative tasks including project registration, file organization, and equipment tracking.
Plan and coordinate business development events and team participation.
Create promotional materials to support marketing efforts.
Your Capabilities and Credentials
Ability to work with others on large complex proposals and projects.
Work as a contributing team member within a multi-discipline team.
Ability to solve problems using sound professional judgment, creativity and innovation.
Proficient in relevant software programs including (MS) Office Suite (Word, Excel and PowerPoint), and proposal development apps such as InDesign
Strong written and verbal communication skills, with a high level of English proficiency (post-secondary English is an asset)
Ability to meet tight deadlines and manage multiple priorities.
Recognizes when functional problems are developing and proactively initiates appropriate corrective actions.
Understand and work within Stantec's quality control guidelines.
Comply with Stantec's EH&S program.
A collaborative mindset and eagerness to learn.
Strong desire to learn and work in a team environment
