As Senior Administrative Assistant, you will work in a fast-paced environment
for a progressive, forward-thinking, creative Executive and team. You need to be
detail-oriented and extremely organized while interacting with all levels of
employees within the organization as well as artists, management teams, and
various external clients and partners.
The label is made up of a close-knit team of people who are passionate about
culture, entertainment, music and most importantly, the artists signed to the
label. At times, you may be asked to perform duties that are not within the
direct scope provided here. This ensures that your voice on the team is taken
into consideration and implemented as we perform daily tasks as a label to help
grow our artists.
You will play a vital role in ensuring our President is always up to date and
organized, and will provide support, as needed, to ensure projects move forward
expeditiously.
What you'll do:
- Act as an all-around gatekeeper and strategically manage the President’s time
with respect to priorities, goals, and objectives.
- Manage President’s calendars, schedule internal and external meetings (both
in-person and virtual), including coordinating all logistical needs, and
handle all travel and expense processing.
- Assist President with any necessary meeting preparation and, when requested,
join President in meetings to take notes and follow up with responsible
parties to ensure tasks are completed as agreed upon.
- Keep track of various "To-Dos,” keeping President on track with daily
schedule.
- Maintain strong working knowledge of artist roster, employees, and important
external contacts.
- Assist with special projects as needed.
Who you are:
- 5+ years of significant assistant experience either supporting an Executive
or in a personal assistant capacity.
- You have a strong track record of thriving in a fast-paced environment and
possess an upbeat “can-do” attitude.
- You are an exceptional communicator and enthusiastic collaborator (this role
will act as an -intermediary between President and staff, artists, and other
high-profile figures).
- You have great knowledge of the NYC, Toronto and LA areas and stay current
with local hot spots/restaurants.
- Proven ability to handle confidential information with a high level of
professionalism and discretion.
- At times, you may be asked to perform duties that are not within the direct
scope provided here. This ensures that your voice on the team is taken into
consideration and implemented as we perform daily tasks as a label to help
grow our artists.
- Assist with special projects as needed.
- You like to be in the mix and thrive in a hyper creative space.
WHAT WE GIVE YOU:
- You join a vibrant global community with the opportunity to channel your
passion every day
- A modern office environment designed for you, empowering you to bring your
best
- Investment in your professional growth and development enabling you to thrive
in our vibrant community
- The space to accelerate progress, positively disrupt and create what happens
next
- We give you the platform to champion positive change, with the opportunity to
contribute to our social impact, diversity, equity and inclusion initiatives
- We provide an excellent range of benefits like health and dental group
insurance, life insurance, short and long-term disability plans, group RRSP
pension program, tuition reimbursement, health and lifestyle benefit plan and
an EAP program. There’s also time off over winter break
