Why Work Here?
Employees at ATCO are offered endless variety. We are entrepreneurial with a large degree of autonomy and freedom, experiencing new situations and learning opportunities every day. Internal advancement is commonplace, and we are always supported in our career journey. We believe in creating a workplace where you can thrive professionally while contributing to something greater and serving our communities.
About the Role:
Step into a pivotal role at the heart of ATCO’s leadership team! As Executive Assistant to the Vice President of Government Relations and Corporate Affairs, you’ll be the driving force behind executive operations—navigating diverse challenges, orchestrating high-impact initiatives, and shaping the daily rhythm of a top executive.
Be the trusted partner: Anticipate needs and proactively solve problems of the Vice President
Lead with autonomy: Take charge of complex projects, streamline workflows, and make confident decisions that keep the executive office running smoothly
Thrive in variety: Each day brings new opportunities to learn, connect, and make a difference—whether you’re coordinating meetings, crafting board communications, or building relationships across the organization
Grow your influence: Your proactive approach and creative solutions will directly impact ATCO’s success and reputation, while you develop your own skills and career in a supportive, forward-thinking environment
What You Get to Do:
Proactively manage the Vice President’s daily administrative needs, including calendar, correspondence, and meeting preparation
Coordinate meetings, travel (domestic/international), and expense reports; train team members as needed
Anticipate requirements and make confident decisions to maintain an organized, effective work environment
Prepare, compose, and edit a variety of high-quality documents for executive and board audiences
Prepare expense reports for the Sr. VP, Corporate Affairs and Chief Government Officer, and, for the Vice President, Government Relations and Corporate Affairs
Work closely with the Sr. Advisor, Government Relations on reporting requirements (monthly lobby reporting; weekly senior executive reporting; government funding reporting; etc.)
Prepare accurate meeting minutes, track action items, and distribute promptly
Maintain executive files and departmental records using OneDrive, SharePoint, and/or OneNote
Build and sustain positive working relationships with internal and external stakeholders
Refer and respond to general inquiries, ensuring alignment with executive priorities
Organize group activities, cross-company initiatives, and special projects (events, off-site meetings)
Provide creative solutions to improve processes and procedures
Oversee facilities requests and communicate updates to the team
Support timekeeping processes and generate monthly/quarterly reports
What You Bring:
Post-secondary education in business administration or related field preferred; equivalent experience considered
7+ years in senior administrative roles
Advanced proficiency in Office 365 and SharePoint
Understanding of timekeeping, expense reporting and invoice coding
Highly motivated, proactive, and outcome-focused
Able to work independently, exercise sound judgment, and show initiative
Strong interpersonal skills; able to collaborate and build relationships across all levels
Effective at managing competing priorities in a dynamic environment
Analytical, decisive, and able to provide recommendations
Interested in mentoring administrative staff
Willingness to travel and work extra hours as needed
Exceptional organizational, written, and verbal communication skills
Self-starter who thrives in a team, requires minimal supervision, and handles pressure well
Strong attention to detail and work ethic
Maintains confidentiality of sensitive information
Skilled at multitasking and prioritizing in a fast-paced environment
A valid class 5 driver’s license
What We Offer:
A culture based on caring, integrity, agility, collaboration, and striving for excellence
Competitive compensation
Flex benefits
Tuition assistance program
Training and mentorship programs
Charitable donation matching
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at www.atco.com. ATCO is proud to be an equal opportunity employer. Visit our website for more information.
In the spirit of reconciliation, we acknowledge the traditional territories and homelands on which many of our ATCO operations and facilities are located. We honour and respect the diverse history, languages, ceremonies, and culture of the Indigenous Peoples who call these areas home.
