Administration Coordinator
Head Office – New Look Vision Group
We are seeking a detail-oriented and motivated Administration Coordinator to join our Head Office team. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office, providing exceptional administrative support, and contributing to a positive and efficient work environment.
Job Summary:
The Administration Coordinator will be responsible for coordinating and managing a variety of administrative tasks to support our Head Office and regional teams. The ideal candidate is organized, resourceful, and able to manage multiple priorities with professionalism and discretion.
Key Responsibilities:
- Provide administrative support to staff, including answering phones, responding to emails, and greeting visitors.
- Manage office supplies and equipment, including ordering, inventory, and organization.
- Coordinate travel arrangements such as booking flights, hotels, and transportation.
- Maintain accurate and confidential company and employee records.
- Assist with planning and organizing meetings, conferences, and company events.
- Manage incoming and outgoing mail, packages, and correspondence.
- Perform general administrative duties such as data entry, photocopying, and scanning as required.
Requirements:
- Strong communication, organizational, and time management skills.
- Ability to work both independently and collaboratively in a team environment.
- High attention to detail and ability to maintain confidentiality.
- Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
