PROPOSAL & BUSINESS DEVELOPMENT COORDINATOR
At TWD, we know the secret to success isn’t just technical skill, it’s the
people behind it. That’s why we hire for attitude first. If you’re
collaborative, positive, and driven to grow, you’ll thrive here. We’re not a
typical EPCM company. We’re a family-oriented team with global reach, working on
exciting projects in Oil & Gas, Infrastructure, Renewables, and more. Our name
says it all: Together We Deliver. This position will be based out of Burnaby,
BC. The position pays $55k-$65k/yr.
Summary:
The Proposal and Business Development Coordinator plays a central role in
supporting the company’s growth by managing high-quality proposal development
while fostering strong client relationships. This individual coordinates the
end-to-end proposal process, ensuring submissions are compliant, compelling, and
aligned with client needs, while also actively engaging with clients to maintain
relationships, identify opportunities, and support strategic business
development initiatives.
Serving as a bridge between internal teams and external clients, this role
combines proposal leadership, business development support, and client
engagement. The individual ensures opportunities are tracked, proposals are
executed with excellence, and clients receive attentive, professional
communication that strengthens trust and positions the company for sustained
growth.
Client Outreach & Relationship Management
- Serve as a point of contact for assigned clients, supporting ongoing
relationship management and communications.
- Proactively reach out to existing and potential clients to identify upcoming
opportunities and maintain regular engagement.
- Assist in scheduling and preparing for client meetings, including research,
briefing notes, and follow-ups.
- Track client feedback, preferences, and business needs to support account
planning and client retention efforts.
- Support business development leads in maintaining CRM data accuracy and
ensuring timely follow-up on leads.
Proposal Management & Content Development
- Lead the end-to-end proposal process — from kickoff to final submission —
ensuring deadlines, compliance, and quality standards are met.
- Coordinate proposal and qualification package submissions, including
generation, writing and research ensuring brand consistency and timely
delivery.
- Write and edit proposal content, executive summaries, and key messaging
sections to ensure clarity, professionalism, and client alignment.
- Review client RFQs/RFPs to identify requirements, risks, and competitive
insights.
- Support pre-positioning efforts by understanding client objectives and
tailoring proposal strategies accordingly.
- Coordinate inputs from multidisciplinary teams including engineering,
procurement, project management, and business development.
- Develop proposal outlines, schedules, and task assignments to maintain an
organized and transparent process. Translate technical input into persuasive,
client-focused language.
- Ensure that proposals meet client requirements, reflect brand consistency,
and highlight differentiators.
- Facilitate proposal reviews, debriefs, and lessons-learned sessions to drive
continuous improvement.
Business Development Support
- Support pursuit planning, including opportunity tracking, market research,
and competitor analysis.
- Collaborate with marketing and technical teams to prepare presentations,
project sheets, and marketing materials.
- Maintain up-to-date records in the CRM system, ensuring opportunities,
contacts, and actions are accurately logged.
- Assist with tracking business development metrics, preparing reports, and
monitoring client engagement activities.
Marketing & Outreach Initiatives
- Support organization and participation in conferences, trade shows, and
client events.
- Help coordinate social media and marketing initiatives aligned with BD goals.
- Contribute to the creation and distribution of targeted email campaigns and
client newsletters.
Qualifications
- Post-secondary education in Business, Marketing, Communications, or a related
field.
- 2–4 years of experience in business development, client relations, or
marketing coordination (engineering or professional services experience an
asset).
- Strong written and verbal communication skills, with professional presence in
client-facing situations.
- Proficiency with CRM platforms (e.g., HubSpot, Salesforce, or similar) and
Microsoft Office Suite.
- Highly organized with excellent attention to detail and the ability to manage
multiple priorities.
- Collaborative and proactive approach, with a strong client service mindset.
Key Attributes
- Client-focused and relationship-oriented.
- Energetic communicator with initiative to reach out and follow up.
- Comfortable working independently and as part of a team.
- Strong sense of accountability and follow-through.
ROLE COMPETENCIES
- Strategic thinker with an eye for detail.
- Strong communicator with the ability to craft compelling, client-focused
narratives.
- Confident facilitator who can guide technical teams through the proposal
process.
- Highly organized, deadline-driven, and adaptable to shifting priorities.
- High Level of Excel, MS Office and PowerPoint Skill Set
- Independent Thinker and Self Starter
- Outstanding written and verbal communication skills
- Concise and precise writing style with accurate grammar and composition
skills
- Ability to transform complex technical information into clear and simple
language
- Refined attention to detail with strong research and analytical ability
- Outstanding organizational and time management skills
- Demonstrated accountability for actions and outcomes
- Excellent collaboration, teamwork, and relationship building ability
If you would like to apply for this position, respond directly to this ad for
consideration. Though we thank all applicants that apply for this role, only
those selected for an interview will be contacted.
We embrace diversity and are committed to creating an inclusive environment for
everyone. We are an equal opportunity employer and welcome all qualified
applicants. If you require accommodation at any time throughout the recruitment
process, please contact our Human Resources Team.
