Opportunity
At Pier 4 we have ambitious goals around growing our business. We have been recognized by the Globe & Mail Report on Business as one of Canada’s Top Growing Companies for 2024 & 2025 and we are a certified Great Place to Work. We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey. The ideal candidate for this role should have excellent organizational and communication skills, be detail oriented and possess a high level of discretion and confidentiality.
We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place to work for each member of our team.
The Administrative Assistant is responsible for providing administrative support including: organizing meetings, support in preparing presentations for meetings, maintaining records, managing office supplies and ensuring smooth operations and effective communication within the organization. This individual will be a self-starter, highly motivated and thrive working in a fast-paced team environment.
Responsibilities
Oversee the day-to-day operations of an office environment.
Make sure that the office runs efficiently and that employees have what they need to be successful (e.g., supplies, a safe work environment).
Assist in day to day operations of the property management company. Including but not limited to, answering resident questions via email or phone calls, updating resident files and ensuring they are up to date.
Assist in preparation of regularly scheduled reports.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Manage your time and resources to enable successful task performance.
Co-ordinate office activities to ensure maximum efficiency.
Support management as needed on projects and administration.
Provide general support to visitors.
Education, Experience and Qualifications:
Bachelor’s degree or certificate in related field
Self-motivated with a sense of urgency
Excellent written and verbal communication skills
Time-management skills
Ability to pay attention to detail
Organization skills
Ability to multitask
Solid understanding of Microsoft Office
Resilience
Discretion
