Job Information
Job Title: Executive Administrator Job Requisition ID: 76690 Ministry: Jobs, Economy, Trade and ImmigrationLocation: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per weekPermanent/Temporary: Permanent Scope: Open Competition Closing Date: October 29, 2025Classification: Administrative Support 5 Salary: $2,128.30 to $2,692.98 bi-weekly ($55,548 - $70,286/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.Jobs, Economy, Trade and Immigration supports, develops and promotes economic development, trade and investment, safe, fair and healthy workplaces and attracts skilled workers. To learn more about the Ministry, please click here: https://www.alberta.ca/jobs-economy-trade-and-immigration.Role Responsibilities
Reporting to the Executive Director of the Financial Services Branch, this position is responsible for supporting the successful and efficient operation of the Branch within the Finance and Corporate Services Division, which includes three teams: Financial Planning, Financial Reporting, and Financial Operations and Procurement.This position is responsible for performing a lead role to coordinate the delivery of administrative support services to the Executive Director, including:
Providing confidential administrative assistance and support to the Executive Director.
Performing Action Request administration as first contact for the Branch.
Management of the Executive Director’s calendar/schedule.
Composing correspondence and facilitate various requests for approval by the Assistant Deputy Minister/Senior Financial Officer.
Organizing Branch meetings with internal, interdepartmental, and external partners and stakeholders, and handle all related
administration details (facilities, agendas, etc.).
Initiating general office supply purchases.
Responsible for pickup and delivery of mail.
Expenditure management of the Executive Director’s Office.
Supporting the Branch with 1GX and BERNIE administration and service requests as necessary.
Producing a variety of documents, presentations, and spreadsheets.
Please click on this link to view the job description for this position.APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies:https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Systems Thinking - Reviews priorities and current activities of the branch; tracking Action Requests, gathering data, observing patterns and summarizing them.
Creative Problem Solving - Facilitates the creation of a work environment for generating and finding newer ideas to solve existing and potential problems.
Drive for Results - Facilitates the creation of plans and strategies based in previous experience and works in collaboration with other stakeholder groups to meet and exceed expectations.
Agility - Possesses an ability to create an adaptable environment and overcome barriers through proactive and flexible approach to work.
Qualifications
High school diploma and four years of related experience. Equivalency: Directly related education or experience considered on the basis of:
1 year of education for 1 year of experience; or
1 year of experience for 1 year of education.
Assets:
Good working knowledge of office administrative systems and procedures.
Excellent organizational skills, time management skills, and the ability to analyze, organize, and prioritize in order to handle the diversity and fast pace of the job.
Excellent knowledge of office software (Word, Excel, Teams, SharePoint, Outlook, and Internet) and proficiency in working with various financial and other systems (1GX, EPS, BERNIE, P-Card, and ARTS).
Working knowledge of legislation and department/government financial and administrative policies, procedures, processes (Financial Policies, Expenditure Officer Responsibilities, Payroll and Benefits Regulations and Directives, Master Agreement, Access to Information Act, Protection of Privacy Act, etc.).
Exemplary interpersonal skills to maintain efficient Branch operation and good working relationships.
Good judgement, and independent decision-making and problem-solving skills.
Excellent oral and written communication skills.
Works independently and takes initiative.
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.Notes
This is (1) permanent, full-time position working 36.25 hours per week, Monday to Friday.This position is based in Edmonton. We require you to attach a Cover Letter with your application explaining your qualification and suitability for this role. For each job kindly indicate the position title, name of organization and start and end month and year clearly.Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.Links and information on what the GoA have to offer to prospective employees.
Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
Public Service Pension Plan (PSPP) - https://www.pspp.ca.
Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
Positive workplace culture and work-life balance.
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
Leadership and mentorship programs.
How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sam Thomas Mathew at Sam.Thomasmathew@gov.ab.ca.
