Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: POSITION PURPOSE SUMMARY: The role provides basic accounting, financial, and clerical support to assigned ministry units/facilities. ACCOUNTABILITIES: The incumbent may perform all, some, or similar range of duties. • Prepare and reconciles daily transaction registers to incoming cash reports and deposit slips as required. • Respond to more complex vendor inquiries. • Collaborate with leaders on the annual preparation of budgets. • Collaborate on preparation of monthly financial report for congregations/boards (bulletin insert). • Collaborate on monthly review of the detailed ledger and financial reports ensuring related expenses are coded properly. • Responsible for all cash and cheque handling procedures; confirms completeness and accuracy of transactions. • As assigned, reconciles and updates payment information, completes and distributes deposit summaries, processes donations and issues official donation receipts. • As assigned, maintains program/department purchase order (PO) tracking spreadsheets; matches invoices to POs and obtains appropriate invoice and reimbursement authorizations before further processes are completed. • As assigned, responsible for petty cash fund, gift cards, bus tickets and vouchers; tracks and maintains all records. • Record all cash receipts in proper general ledger accounts, including accounts receivable sub-ledger, loans sub-ledger and any other required schedules. • Record all donations received via internet donations and other revenue collection processes. Complete required reconciliations to ensure accuracy of the processes. • Record accounts payable based on invoices and other approved documents received from client entities and distributes expenses to the general ledger. • Enter account coding and ensure tax rebates are claimed appropriately. • Ensure invoices are appropriately established as accruals or prepaids in line with accepted policy. • Ensure disbursements are supported by adequate supporting documentation, in accordance with official policy and properly approved. Bring any deviations to the attention of the Senior Accountant. • Prepare various accruals as required. • Maintain and reconcile AR and AP sub-ledgers. • Follow up with clients concerning outstanding deposits or incomplete accounts payable transactions. • Initiate all transactions by due date. • Ensure transactions are reflected in the proper accounting period. • Preparation, coding and processing of invoices in Business World (Accounting System) with reviewer status. • Process and entry of personal and corporate visa travel and expense claims, Voucher Request Forms for individuals, and Internal Payment Forms/Request to Charge. • Perform other work-related duties as assigned. CRITICAL RELATIONSHIP MANAGEMENT: Internal: • Regular interactions for information clarification with employees and MUs to ensure entries are submitted accurately • Interaction with MU leaders to provide support as requested • Limited interactions for information clarification with union leaders/members to clarify information External: limited interactions for information clarification with vendors and/or service providers MANAGERIAL/TECHNICAL RESPONSIBILITIES: Direct reports: none. FINANCIAL AND MATERIAL MANAGEMENT: • May handle small amounts of petty cash disbursements • May collect donations • May provide some limited input into new policies and procedures pertaining to the management and stewardship of donors and funders • Uses and maintains own organizational assets (computer, phone) in accordance with guidelines • May have access to personal information The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, upholding our code of conduct. WORKING CONDITIONS: • This is a part time position, 15 hours per week • Working environment is typically in the office in generally agreeable conditions • No travel or flexibility in schedule is associated with this position • May be required to lift up to 20 lbs EDUCATION, EXPERIENCE AND QUALIFICATIONS: • Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. • Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Alternative combination of education and Experience may be considered. Education, Qualifications and Certifications: • Completion of high school diploma plus a formal post-secondary/college certificate program or specialized courses or certification. Experience and Knowledge: • Two years of prior related experience in the accounting/finance field Skills and Capabilities: • Good verbal and communication skills. • Commitment to quality customer service. • Attention to detail and high accuracy. Compensation: The target hiring range for this position is $18.99 to $23.73 with a maximum of $28.48. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you. Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth. If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.
