Job title:
AP/AR & Office Administrator
Reports to:
Business Manager
Location:
Campbellville, ON
Work Structure:
Full-time, onsite
Hours of Work:
Mon – Fri, 8:00 a.m. – 4:30 p.m. EST (30 min unpaid lunch)
Position Summary
Sovereign Fusion is seeking a skilled and resilient AP/AR & Office Administrator to join our dynamic team! This is a fast-paced, hands-on environment where adaptability, accuracy, and emotional intelligence are essential. The successful candidate will play a critical role in accurately processing accounts payable and receivable transactions, supporting office operations, and ensuring the current flow and process of accounting transactions are maintained, accurate, and efficient.
You must demonstrate advanced proficiency in Microsoft Excel and Google Docs, with the proven ability to multi-task, ensure accuracy, manage time and follow current standards with the ability to recommend efficiencies. Experience in the welding, fabrication, or metal construction sectors is crucial, as our industry is demanding and often driven by urgency and time constraints. The ideal candidate will display patience and resilience when meeting conflicting priorities and answering calls, responding to customer inquiries, and supporting your internal colleagues that are on time sensitive projects.
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Essential Functions
Accounts Payable:
Daily receipt of packing slips, invoices, and expense account coding
Accurately posting accounts payable transactions
Running and verifying reports and entries
Reconciling vendor statements and maintaining vendor accounts
Resolve invoice discrepancies and reconciling employee expense reports
Support management team with inquiries and resolution of issues
Maintain vendor filing systems
Receive invoices and reconcile receipts
Reconciling/matching monthly visa statements
Match and verify invoices with packing slips and purchase orders
Confirm general ledger accounting for invoice expenses
Input vendor costs into open project costing
Ensure HST accuracy, and timely payment of invoices
Ensure payment deadlines are met
Accounts Receivable:
Daily processing of invoices and customer payments (EDI, credit card, cheques)
Maintain customer account records
Follow up on outstanding payments and aging accounts receivable
Send monthly statements and assist with customer inquiries
Maintain electronic and hard copy filing systems
Office Administration:
Provide support to the office team
Enter and maintain accurate daily data records to ensure smooth tracking of operational activities and workforce allocation
Answer inbound telephone and email inquiries
Handle inbound/outbound mail and courier services as needed
Create and update records to ensure accuracy and validity of information
Skills & Qualifications
Diploma or certificate in accounting, finance, or business administration
Minimum 3 years’ experience in a similar role/industry
Advanced proficiency in Google Docs
Advanced knowledge of Microsoft Word, Excel, Sage50/Simply Accounting and QuickBooks
Self-motivated with the ability to meet deadlines and manage multiple priorities in a fast-paced environment
Highly organized with meticulous attention to detail and strong analytical skills
Ability to analyze and improve work processes
Work well under pressure and follow through on items to completion
Excellent communication skills, both written and verbal
Ability to effectively present information to internal and external customers
Competency Requirements
Detailed and results driven
Customer-focused and accountable
Innovative problem-solving
Teamwork and collaboration
Integrity and respect of others
Resilience and adaptability in a demanding environment
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$20 - $25 an hour
· Comprehensive benefits provided after 3 months of employment
· 3 weeks’ vacation
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SFAPAROA
