Job Title:
Bookkeeper
Reports to:
Joanne Horton, Principal Lawyer
Location:
Owen Sound, ON
Work Structure:
Full-time, onsite
About Horton & Horton
Horton & Horton is a respected, multi-generational law firm that has proudly served Owen Sound and surrounding communities since 1939. With a long-standing reputation for integrity, professionalism, and community engagement, our team provides high-quality legal services in areas such as real estate, corporate and commercial law, civil litigation, family law, and wills and estates.
Under the leadership of Joanne Horton, the firm continues its legacy of personalized service, strong client relationships, and commitment to excellence.
Position Summary
The Bookkeeper plays a key role in the financial and operational integrity of the firm. This individual is responsible for managing full-cycle bookkeeping, maintaining trust and general accounts, and ensuring compliance with the Law Society of Ontario’s (LSO) financial regulations.
The ideal candidate is a detail-oriented, self-motivated professional who can manage multiple priorities with accuracy and discretion. The role requires both independence and teamwork, with regular collaboration across the legal and administrative teams.
Key Responsibilities
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Financial Operations
Maintain accurate account records and client ledgers.
Perform bank reconciliations for trust and general accounts.
Manage accounts payable and receivable, including: processing payments and deposits, issuing and mailing invoices and reminders, and following up on overdue accounts.
Handle trust disbursements related to real estate and litigation matters.
Prepare quarterly transaction levy remittances to the Law Society of Ontario.
Support with monthly payroll remittance filings and submissions.
Maintain a systematic filing system to support financial and regulatory documentation.
Conduct bank runs to local institutions as needed.
Administration & Compliance
Liaise with internal staff and provide bookkeeping and administrative support.
Ensure compliance with Law Society of Ontario financial guidelines.
Assist with maintaining policy and procedure documentation for complex financial matters.
Maintain complete documentation and audit trails for all financial transactions.
Support forensic bookkeeping services and assist with financial audits when necessary.
Estate & Trust Support (Growth Opportunity)
Preparing and managing probate applications.
Reviewing and preparing estate accounts.
Drafting court documents in support of estate matters.
Preparing wills, powers of attorney, and estate planning documents
Required Skills & Qualifications
5+ years of full-cycle bookkeeping experience, preferably in a law firm or professional office environment.
Experience with Trust accounting and Law Society compliance.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent attention to detail and accuracy, particularly in trust account management.
Effective written and verbal communication skills.
Proactive and self-directed, with the ability to anticipate needs and solve problems independently.
Strong computer literacy.
Proficiency in QuickBooks Online (required) and/or LEAP legal accounting software (strong asset).
Valid driver's license and access to a vehicle.
Education
Diploma or degree in Accounting, Bookkeeping, or Business Administration preferred.
Compensation & Benefits
Competitive salary (commensurate with experience; benchmark ~ $60,000 - $63,000 per year).
2 weeks paid vacation.
5 paid sick days annually, with unused days paid out at year-end.
Bonus pay opportunities based on performance.
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Culture & Growth Opportunities
Horton & Horton offers a supportive, team-focused environment that values professionalism, community involvement, and long-term relationships. Employees enjoy working alongside dedicated professionals in a close-knit, family-oriented firm.
Future career growth may include expanding into:
· Estate Administration and client financial management.
· Office Management or operations leadership roles.
Why Work with Us
At Horton & Horton, you’ll join a family-run law firm built on more than 85 years of legacy, trust, and community service. Our small, collaborative team values integrity, respect, and mentorship – creating an environment where every voice matters and professional growth is supported. You’ll work alongside seasoned legal professionals, including Joanne Horton, a respected leader within Ontario’s legal community and an active contributor to numerous professional and charitable organizations.
As part of a firm deeply rooted in the Owen Sound community, you’ll take pride in contributing to a practice that not only serves its clients with care but also gives back – helping to strengthen the community we’ve called home since 1939.
How to Apply
If you’re meticulous, motivated, and community-minded professional who values accuracy and accountability, we’d love to hear from you!
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