Position Summary
Seabird Island is committed to supporting the growth and success of our workforce through inclusive and culturally grounded human resources practices. We are dedicated to creating a culturally safe and inclusive
environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Junior Recruiter to join our team, working collaboratively to enhance the recruitment and onboarding experience for employees across the organization.
Under the direction of the HR Manager, the Junior Recruiter provides culturally informed recruitment and administrative support to job applicants, new hires, and internal departments. This role involves coordinating
job postings, screening candidates, scheduling interviews, assisting with onboarding, and maintaining accurate recruitment records. The Junior Recruiter will also engage in community relations activities to promote
Seabird Island Band as an employer of choice and support meaningful employment opportunities for Band Members and community members.
What you'll do
Recruitment Coordination and Support
Support the Senior Recruiter in carrying out the full recruitment cycle — from job posting to onboarding.
Draft, edit, and post job ads on the Seabird Island website, job boards, and community networks.
Monitor recruitment inboxes, respond to inquiries, and maintain professional and respectful communication with all applicants.
Monitor job postings for updates, comments, and actions required from the hiring panel.
Conduct initial candidate screenings and pre-interviews based on established criteria.
Prepare and organize interview materials, including reference check forms, interview packages and requests for accommodations in the interview process.
Record and track candidate progress, feedback, and hiring decisions.
Coordinate, schedule and attend screenings, interviews, in-person interviews, meet and greets, etc.
Draft employment offers and onboarding documentation for review by the Senior Recruiter.
Ensure all employment files and HRIS (BambooHR) entries are accurate and complete before hire.
Support direct supervisors and hiring panels in understanding their roles and responsibilities in recruitment, including interview documentation and follow-up steps.
Onboarding and Employee File Management
Coordinate onboarding activities and ensure all required documents (training certificates, identification, criminal record checks, etc.) are collected and securely filed.
Support direct supervisors in developing onboarding plans and tracking completion of required training, including Occupational Health and Safety (OHS), Respect in the Workplace, and cultural orientation.
Ensure new hires are guided through their onboarding tasks, first few weeks of work, feel welcomed, and have clear supports during their first weeks.
Maintain up-to-date employee records, including start dates, position changes, documentation, compensation adjustments, and probation tracking, etc.
Work with Payroll and HR staff to confirm accuracy of employee data.
Community Engagement and Recruitment Marketing
Assist with planning and attending community-based job fairs, networking events, and career days.
Help promote employment opportunities in a way that encourages Band Member and local First Nations participation, including all in-community notices, job boards, job binders, etc.
Maintain and update recruitment materials (flyers, posters, digital assets), ensuring they reflect the opportunity, Seabird Island’s values, and community spirit.
Reporting and Administrative Support
Compile and maintain recruitment statistics, such as job postings, applications received, interviews, and hires, for the Senior Recruiter.
Prepare reports and meeting notes for the Senior Recruiter and HR Manager.
Support processing of invoices and quotes related to recruitment activities.
Uphold confidentiality and ensure secure handling of all personnel information.
Oversee and respond to all general inquiries from hiring panelists.
Relationship Building and Team Support
Build positive and respectful working relationships with hiring leads, supervisors, and community members.
Represent Seabird Island Band with professionalism, humility, and respect in all interactions.
Participate in HR team projects, learning sessions, and continuous improvement initiatives.
Contribute to maintaining a positive, culturally safe, and inclusive workplace culture.
Other Duties
Additional responsibilities as needed to support the community and uphold our shared values
What you bring
Education and Experience
High School Diploma or GED required.
Minimum one (1) year of administrative, customer service, or human resources experience.
Experience supporting recruitment, onboarding, or general HR processes.
Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Excellent interpersonal and written communication skills.
Ability to maintain confidentiality and professionalism when handling sensitive information.
Preferred Qualifications:
Certificate, diploma, or coursework in Human Resources, Business Administration, or a related field.
Experience using HR software or applicant tracking systems (e.g., BambooHR or similar).
Experience supporting or coordinating job fairs, interviews, or recruitment events.
Familiarity with online recruitment platforms (Indeed, LinkedIn, or similar).
Knowledge of employment standards, basic HR principles, and recruitment best practices.
Experience working within a First Nations organization, Band Office, or Indigenous community setting.
Cultural Competencies:
Demonstrates respect, understanding, and appreciation for Stó:lō culture, values, and traditions, or willingness to learn.
Builds relationships with candidates and staff through a lens of cultural humility.
Promotes equitable and inclusive hiring practices that reflect Seabird Island Band’s values and diversity goals.
Engage with community members and potential applicants in a respectful and supportive manner.
Preferred:
Indigenous candidates are strongly encouraged to apply.
Lived experience as a member of a First Nations community.
Knowledge and understanding of Seabird Island’s culture, traditions, teachings, community dynamics.
Ability to respond quickly and professionally to community or colleague needs and inquiries.
Excellent writing, editing, and verbal communication skills.
Working / Special Conditions
Initial and ongoing employment is subject to submission of a clear Criminal Record Review Program Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years.
Initial and ongoing commitment to the values and guidelines of Sq'éwqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential. This commitment supports our collective work, the community, and the responsibilities of this role.
Must possess a valid class 5 driver's license and have access to safe and reliable transportation, insured for community-based use, to effectively attend events, trainings, workshops, etc. at other locations.
Flexibility in working hours may be required, including evenings and weekends, to accommodate the needs and schedules of events, meetings, and engagements. Employees will be given as much notice as possible to any changes in schedule.
How to apply: Have a question about this position before you apply? Email careers@seabirdisland.ca.
Pre-employment screening
Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.
Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.
We thank you for your interest. Only those selected for an interview will be contacted.
