People & Culture Coordinator (14-month fixed term contract)

Policy Reporter • Vancouver • 3d ago

Company Overview Policy Reporter offers a suite of insights products and consulting services to enhance market access strategies and patient support initiatives. By tracking payer policies in near real time, we ensure that the largest pharmaceutical, medical device and diagnostics manufacturers, leading academic institutions and organized provider groups have the most up-to-date data and evidence-based guidance to help patients access the therapies they need. For more information, please visit https://www.policyreporter.com. About the Team The People and Culture team is dedicated to creating an engaging, inclusive, and high-performing workplace that enables our people to do their best work. We go beyond traditional HR operations by partnering across the organization to shape culture, drive growth, and strengthen connections. From talent development and organizational design to employee engagement, equity, and well-being, we focus on fostering a workplace where every team member feels valued, supported, and inspired to thrive. Position Summary The People & Culture Coordinator plays a key role in supporting the day-to-day operations of the People & Culture (P&C) function across Canada. This role provides administrative and operational support in areas including onboarding and offboarding, benefits administration, payroll coordination, employee data management, and Vancouver office coordination. The P&C Coordinator will also support the Interim P&C Manager in the successful implementation of Workday and other key P&C initiatives. This is a 14 month full-time fixed term contract role based in Vancouver, reporting to the Interim P&C Manager. The successful candidate will be able to work from home full-time with the expectation to work in the Vancouver office at a minimum of once a month to support in-office events/co-working sessions. Role & Responsibilities Provide day-to-day administrative support to the P&C team, ensuring timely and accurate completion of tasks. Maintain employee records, documentation, and data accuracy across HRIS systems. Support onboarding and offboarding processes, including preparation of Employment Agreements, conducting background checks, coordination of technology, benefits, and system access. Respond to general employee inquiries related to HR policies, programs, and benefits Benefits & Payroll Administration Coordinate benefits enrollment, changes, and terminations in the systems. Support the Interim P&C Manager and Valeris Payroll Team on the administration of Canadian payroll, ensuring accurate and timely submission of payroll data, including new hires, terminations, leaves, and compensation changes. Workday Implementation Support Assist the Interim P&C Manager with data preparation, validation, and testing activities related to the Workday implementation. Support training, communication, and rollout initiatives to ensure a smooth transition for Policy Reporter employees Office Coordination (Vancouver) Oversee the basic administration of the Vancouver office, including supplies, equipment, and facility coordination. Act as the primary point of contact for office vendors and service providers. Support local and virtual employee engagement initiatives and events.

Skills & Qualifications Bachlelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience). 1-3 years of experience in a People & Culture or Human Resources role. Experience supporting payroll or HR data processes is an asset. Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent attention to detail and commitment to accuracy. High degree of professionalism, confidentiality, and discretion. Proficiency with MS Office and familiarity with HRIS and ATS platforms (experience with Workday is an asset). Strong interpersonal and communication skills, with a collaborative and service-oriented mindset.

What We Offer Competitive compensation package including extended health benefits, paid-time off, volunteer leave, employer-matching retirement savings, etc. and company paid Employee Assistance Program Excellent opportunities for personal and career development Collaborative and supportive company culture Policy Reporter’s Core Values Excellence Value & Respect Continuous Learning Ownership & Accountability Teamwork Policy Reporter is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.