Position Title: Property Administrator
Department: Commercial
Employment Type: Full-Time
Application Deadline: To Be Determined
Please note that this job posting is for a candidate pool. Applications received may be considered for future opportunities over the next six (6) months. Suitable applicants will be contacted if a position matching their skills and experience becomes available during this period.
PURPOSE
Building trust through excellence.
VISION
Relentlessly advancing commercial real estate to provide remarkable experiences.
CULTURE
Stewardship and empowerment; integrity and fair play; remarkable experiences; mutual respect and authenticity; relationship-driven success; internal recognition and role clarity; fun!
About the Company:
Cushman & Wakefield | Stevenson is a full-service commercial real estate firm in Winnipeg, Manitoba, that provides solutions in brokerage, property management, and advisory services.
We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional property administrator looking for a fun, hardworking, and collaborative team that supports learning and continuous improvement, we want to meet you!
Summary:
The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio. The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.
The Property Administrator, Commercial, reports directly to the Vice President, Commercial Property Management.
Required Skills and Abilities:
Post-secondary degree or college certification in any subject area preferred, or equivalent experience or education in the Property Management Industry.
2+ years of professional property administrator experience - detail-oriented and project-oriented; ability to organize information electronically and paper-based.
Computer Skills – intermediate to advanced skills in Excel, Word, Outlook, and other Microsoft Office programs.
Experience using Yardi is considered an asset.
Basic accounting knowledge and understanding of rental terms and leases required in order to assist with lease and budget preparation, year-end CAM reconciliations, and monitoring tenant schedules of rent.
Knowledge of building systems is considered an asset.
Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
Communication Skills – Ability to communicate effectively and professionally, both oral and written, with both internal and external stakeholders; Experience communicating with the media is an asset.
Relationship Skills – Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors.
Organizational Skills – Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities; ability to project manage and delegate where applicable.
Decision-Making Skills – Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
Duties and Responsibilities:
Responsible for lease preparation and understanding all lease documentation.
Prepares and administers contracts for the provision of property services, such as cleaning and maintenance, snow removal, landscaping, etc.
Coordinates the implementation of repairs, maintenance, and renovations carried out on buildings, and monitors progress while determining whether costs are a building expense or a tenant expense.
Prepares work orders for Maintenance personnel through Angus.
Ensures necessary purchase orders are issued, maintained, and tracked.
Handles utility tracking and implements changes with utility companies where necessary.
Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations, and financial statements.
Assists with the preparation of photocopies, scans, saving, and files, and emails monthly management reports as directed by the Property Manager.
Prepares and submits monthly AR reporting to the Property Manager and works with Tenants to have any arrears resolved.
Updates emergency contacts in databases for maintenance on-call procedures.
Assists with the preparation of legal documentation.
Tracks door access for buildings and maintains a database of fob information.
Maintains parking agreements and manages parking lots.
Provides support and assistance as required to other team members, in particular as workloads fluctuate.
Collaborates effectively with team members throughout the business from all levels.
Makes use of knowledge of standard office administrative practices and procedures.
Ensures that deliverables align with the strategic priorities of the business units supported.
Participates in preparing monthly financial statements, yearly CAM reconciliations, and annual budgets.
Conducts business in a fiscally responsible manner, considering budget and potential costs.
Provides recommendations to the Property Manager on the most efficient use of time and equipment, in order to manage project costs.
Ensures that all resources (time, supplies, equipment) are used in the most effective and efficient ways to support business activities.
Prepares different types of correspondence for Tenants and Owners, such as tenant welcome packages, notices, etc., as directed by the Property Manager.
Handles general correspondence to Tenants and Owners for various items/issues, and as directed by the Property Manager.
Corresponds with Tenants regarding common area costs and property taxes.
Participates actively in committees and team meetings as assigned.
Completes all administration duties for the assigned portfolio.
Other duties as required and assigned.
Cushman & Wakefield | Stevenson is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, 2SLGBTQQIA, female-identifying, Francophone, immigrant, refugee, differently abled, and other equity-seeking groups to apply and self-identify.
If accommodation is required during the hiring process, please inform us once selected for an interview.
