Job Title: Sales Administrator (3 months contract)
Reporting To: Senior Sales and Marketing Coordinator
Company: Tamarack Developments
Location: 3187 Albion Road South, Ottawa, Ontario
About Us
Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Over the past decades, we have built thousands of homes in communities across the Ottawa and Kingston regions. We take pride in quality workmanship and creating homes that are more than just houses. Today, Tamarack Homes continues to be one of the most sought-after home builders in eastern Ontario.
As part of the Taggart Group, Tamarack Homes is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.
At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.
Building integrity, quality, and community together.
About this role:
The Sales Administrator supports the Sales team at Tamarack Developments, reporting to the Senior Sales and Marketing Coordinator. This role coordinates documentation for home sales and construction, maintains organized records, and ensures alignment between departments such as Legal, Drafting, Estimating, and Construction. The Sales Administrator also assists with sales meetings, supports the setup of sales offices and model homes, manages pricing updates, reviews purchase agreements, and provides general administrative and operational support to the team.
Key Responsibilities:
· Support the Sales Manager in preparing for weekly and monthly sales and design meetings.
· Coordinate with legal, Land Development, Drafting, Estimating, and Construction Management departments to ensure alignment across sales, marketing, advertising, and construction requirements.
· Maintain and organize electronic and physical customer records, tracking all necessary documentation for home construction.
· Assist with the setup, preparation, and ongoing support of sales offices and model homes.
· Provide operational and IT support to sales offices, including managing supplies and materials..
· Review purchase agreements for accuracy and compliance with company standards, flagging any discrepancies as needed.
· Maintain and distribute updated price lists to the sales team on a weekly basis.
· Perform general administrative duties such as filing, scanning, copying, and record management.
· Support other administrative tasks and special projects as required.
Statement of Qualifications Knowledge, Skills and Abilities:
· Post-secondary education in Marketing, Business Administration, or a related field is an asset.
· Minimum of two (2) years of experience in an administrative or similar role.
· Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
· Strong written and verbal communication skills in English.
· Proven ability to build positive relationships with internal teams, suppliers, and external partners.
· Proficiency in Microsoft Office Suite; experience with CRM systems is an asset.
· Ability to work independently and collaboratively across departments.
· Valid Ontario driver’s license with regular access to a vehicle is preferred.
Physical/Sensory Effort/Work Environment
· Providing service to several people or departments, working under many simultaneous deadlines.
· Evening and weekend work might be required at times to support the opening hours of our sales sites.
· Sitting or standing for long periods of time at workstation.
· Travel may be required for the role.
· Overtime may be required.
Accommodation Requests
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.
In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to hr@taggart.ca with your request.
Thank You for Considering Tamarack Homes
Thank you for your interest in joining Tamarack Homes. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Tamarack Homes and are not eligible for compensation.
