Company Description
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Who are you?
We are seeking a detail-oriented and highly professional to join our team as a Document Control Specialist with System Implementation Expertise. This role is for either our Calgary or Edmonton office.
Job Description
Document Management:
Design, implement, and maintain efficient document control systems to ensure organized, accessible, and secure storage. Responsibilities include indexing, archiving, and managing a centralized repository, while monitoring workflows for timely updates and policy compliance.
Compliance:
Ensure all documentation meets regulatory, industry, and internal standards. Conduct audits, identify gaps, and implement improvements. Establish robust security protocols to protect sensitive information and maintain data integrity.
Version Control:
Develop and enforce version control protocols to track revisions, maintain transparency, and ensure document accuracy. Collaborate with IT and stakeholders to enhance systems and align with organizational needs.
Collaboration:
Partner with cross-functional teams to align document workflows with business goals. Continuously assess and refine processes to support evolving needs and ensure operational efficiency.
System Implementation:
Evaluate current systems, identify inefficiencies, and lead the design and deployment of optimized document management solutions. Oversee testing to ensure scalability and seamless integration.
Training & Support:
Train staff on new systems and provide ongoing support. Monitor performance, troubleshoot issues, and implement enhancements to maximize usability and efficiency.
Reporting:
Generate regular reports on document control effectiveness, system performance, and compliance metrics. Provide actionable insights to improve processes and support strategic decision-making.
Qualifications
Proven experience in document control, system implementation, or related roles.
Strong proficiency in document management platforms (e.g., SharePoint, Aconex, OpenText, Documentum, InEight).
Solid understanding of version control, system testing, troubleshooting, and optimization techniques.
Familiarity with ISO standards and regulatory compliance frameworks.
Strong technical skills, including database integration and relevant software tools.
Excellent organizational, analytical, and problem-solving abilities.
Effective communication and collaboration skills across teams.
Experience customizing document control systems to meet business needs.
Knowledge of digital transformation strategies and secure document management practices.
Background in Real Estate, Energy, Transportation, or Infrastructure projects is an asset.
Certification in project management or system implementation methodologies is preferred.
Additional Information
What's in it for you...
100% covered health and dental benefits for you and your dependents (including paramedical services)
Health spending account, to top up expenses not covered in the benefits program
RRSP option with company matching
Annual learning and development budget
Access to a range of online learning tools, and support for career development and growth
Coverage of one professional membership or license fee per year, if directly related to your role
Comprehensive package of Vacation days, flex days and sick days.
A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
At Turner & Townsend, we wholeheartedly adopt diversity. This dedication extends to our team, clients, and communities. We are an equal opportunity employer and encourage applications from individuals regardless of their race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or any other legally protected grounds. We celebrate diversity and are committed to creating an inclusive environment for all employees. Turner & Townsend is dedicated to encouraging a safe, healthy, and accessible environment. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request.
LI-MB1
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter
Instagram
LinkedIn
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter
Instagram
LinkedIn
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
