Elections Assistant
Posting Id
3181
Department
Corporate and Financial Services
Division
Office of the Clerk
Section
Office of the Clerk Administration
Job Grade
Contract Admin Grade 02
Rate of Pay
$35.85 - $40.72 Hourly
Job Type
Temporary Full Time - Contract
Contract Length/End Date
November 27, 2026
Replacement/New Position
New Hire
Posting Type
Internal and External
Posting Date
11/04/2025
Application Deadline
11/27/2025
Position Summary
The City of Richmond Hill has an opening for a contract position of Elections Assistant in the Office of the Clerk for approximately nine months.
The next regular Municipal and School Board Elections will be held in October 2026. The elections will be conducted both remotely and in-person using a variety of technology, including electronic voters’ list, optical scan voter tabulators (with paper ballots), and internet voting. Reporting to the City Clerk through the Elections Coordinator, the Elections Assistant will help prepare for all aspects of the elections, as well as some post elections task.Key Duties and Responsibilities
Assist with the planning and organizing of the effective delivery of the 2026 Municipal and School Board elections
Develop, monitor, follow-up and maintain a project plan for the election.
Assist in coordinating the people, materials, voting locations and equipment necessary to effectively implement the election.
Assist with researching, developing and implementing strategies, including policies and procedures, related to various aspects of the election.
Support the preparation, updating and the handling of the Voters’ List and voter notification process to ensure all voters are informed of where and when they are able to vote.
Assist in liaising to the public, election workers and candidates, regularity monitor various elections related email addresses, and ensure responses are provided in a timely manner as appropriate
Assist in coordinating the municipality’s election website information
Duties and Responsibilities Cont'd (if applicable)
Assist with the planning and organizing of the effective delivery of the 2026 Municipal and School Board elections
Develop, monitor, follow-up and maintain a project plan for the election.
Assist in coordinating the people, materials, voting locations and equipment necessary to effectively implement the election.
Assist with researching, developing and implementing strategies, including policies and procedures, related to various aspects of the election.
Support the preparation, updating and the handling of the Voters’ List and voter notification process to ensure all voters are informed of where and when they are able to vote.
Assist in liaising to the public, election workers and candidates, regularity monitor various elections related email addresses, and ensure responses are provided in a timely manner as appropriate
Assist in coordinating the municipality’s election website information
Education and Experience
Post-secondary diploma or degree (Public Administration, Political Science, Business Administration or suitable equivalent)
Related experience with administering elections, municipal elections preferred
Experience with using variety of elections technology would be an asset
Required Skills/Knowledge
Intermediate computer skills (MS Office applications)
Knowledge of project management fundamentals would be an asset
Ability to work evenings and weekends as required
Valid ‘G’ license and access to a reliable vehicle
Leadership Competencies
Builds people and culture
Cultivates open communication
Demonstrates personal leadership
Navigates and leads through complexity and change
Shapes the future
Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees’ link on the City’s Careers Page.
We thank all candidates for their interest, however, only those under consideration will be contacted.
The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.
