The Opportunity:
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You’ll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an Executive Coordinator to support two members of our Earth & Environment Ontario and Atlantic Leadership team. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
The ideal candidate will be located in Ontario and possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. Working closely with our Executives, this role requires a high degree of professionalism and the ability to work independently with minimal supervision.
In addition to supporting the Environmental Management & Atlantic leadership groups, this role provides flexible assistance to other Earth & Environment Ontario leaders and strategic initiatives, ensuring the smooth organization and efficient operation of the E&E ONAC business.
Why choose WSP?
We value and are committed to upholding a culture of inclusion and belonging
Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
WeAreWSP
What you can expect to do here:
Provide day-to-day VP and leadership support with professionalism and discretion
Act as a brand ambassador, reflecting WSP’s values and guiding principles
Prepare and edit documents, presentations and reports on behalf of the leadership team, ensuring accuracy
Manage complex calendars across time zones, including meetings, travel, and logistics
Organize leadership meetings and in-person events with precision
Manage multiple SharePoint sites and access requests and ensure site materials and links are up to date
Coordinate topics and guests for leadership team calls; participate on calls, prepare notes and circulate actions and materials Capture and share meeting minutes and follow-ups
Maintain organization charts and email distribution lists
Arrange travel and accommodations through WSP’s corporate provider
Track and submit expense reports for corporate and personal transactions
Support team communications and ensure timely distribution
Collaborate with other administrators and provide backup support when needed
Flexibility for occasional overtime and travel as required
Other duties as assigned/required
What you’ll bring to WSP:
Self-starter, resourceful, and works well independently and as part of a team
Post-secondary diploma in business administration or a related discipline is preferable
More than 5 years' experience supporting corporate executives
Experience leveraging innovative tools/AI to drive efficiency and automate routine tasks
Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), PowerPoint (presentation design and delivery) and Word; Oracle ERP proficiency is an asset.
Experience with SharePoint site development and maintenance
Ability to multitask, prioritize and effectively meet deadlines
Consistent high-quality, accurate work, with attention to detail
Mature judgement and discretion in handling confidential and sensitive information or situations
Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful
Exceptional communication and interpersonal skills, with the ability to interact professionally with a wide range of individuals.
Embodies and aligns with WSP's guiding principles.
Fluency in English required; French is an asset but not required.
