Job Title: Executive Assistant - short term 4 week vacation coverage
Job Description
The Executive Assistant provides high-level administrative support to a senior leader or executive, ensuring their day-to-day operations run smoothly. This role involves managing schedules, communication, and logistics, while acting as a strategic partner in prioritizing tasks and enhancing productivity.
Responsibilities
Manage complex calendars, schedule meetings, and coordinate logistics.
Act as a primary point of contact for internal and external stakeholders.
Prepare and edit correspondence, reports, and presentations.
Handle confidential information with discretion and professionalism.
Coordinate expenses and approvals.
Track action items, deadlines, and follow-ups to ensure accountability.
Maintain organized document and email filing systems.
Anticipate the executive's needs and proactively resolve issues.
Essential Skills
3+ years of experience in a similar role.
Strong organizational and calendar management skills.
Excellent written and verbal communication.
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools.
Experience with expense reporting, travel coordination, and document management.
Additional Skills & Qualifications
Preferred experience in a legal setting.
Experience in the medical sector is a plus.
Discreet, professional, and able to handle confidential information.
Strong judgment and ability to prioritize in a fast-paced environment.
Detail-oriented with the ability to manage tasks effectively.
Work Environment
This role offers a hybrid work environment with the flexibility to work from home four days a week and one day in the office. The professional office is located at Sapperton HQ and operates Monday to Friday, 8 AM to 4 PM. On occasion, you may be required to work in the office more than one day a week if the schedule demands. The dress code is business casual. The office typically closes at 2 PM on December 24th and remains closed on the 25th and 26th.
Job Type & Location
This is a Contract position based out of New Westminster, BC.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr.
Workplace Type
This is a hybrid position in New Westminster,BC.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
